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Title: | Customer Service Manager | |
Company: | Rock Region METRO | |
Location: | North Little Rock, Arkansas | |
Job Status: | Full-time | |
Job ID: | 145336 | |
Website: | https://rrmetro.org/about/learn-more/employment/ |
Interested applicants should submit a cover letter, resume, and a completed application.
POSITION SUMMARY:
The METRO customer service manager reports to and assists the director of public engagement with activities related to customer service and leads a 5-member team of customer service representatives. The customer service manager ensures that METRO riders and non-riders receive seamless, expert, accurate and timely customer service and ensures performance is measured and analyzed for system improvement. This is a management position for mid-level customer service professionals who have demonstrated supervisory experience. The successful candidate will have a strong background with customer service in a transit or retail environment and call center team training and management.
KEY SUCCESS FACTORS:
• Realizes optimum staffing levels to ensure adequate customer service call center coverage
• Uses data-driven analysis to improve the customer service experience and support rider, community and agency needs
• Professionally resolves customer service issues with consistency and good judgement
• Provides a professional, egalitarian work environment for the customer service team members
• Supports the public engagement team with valuable customer service insights
ESSENTIAL FUNCTIONS:
• Learn the METRO transit network and all related customer service needs, including trip-planning; ADA compliance; long-term transit planning service aspects as related to community requests; appropriate channels for escalating customer service concerns; fare products, pricing and formats; Lost and Found protocols; Code of Conduct policies; and all operations team responsibilities to be able to adequately explain transit system policies to customers and follow enforcement protocols
• Learn the METRO phone system reporting system (currently QueueMetrics) to provide call metrics for compliance reports and monitoring needs
• Learn fixed route and guideway, paratransit and microtransit software systems (currently Syncromatics, StrataGen and Transloc, respectively); document management system (currently ImageSilo); mobile fare payment system (currently Token Transit) and customer relationship management system (currently Track It Transit) to train employees, resolve problems and provide reports
• Maintain optimum staffing schedules to ensure adequate customer service call center coverage
• Ensure collection and analyzation of customer service data for reporting needs
• Supervise, develop, coach and mentor the customer service team members
• Oversee customer service team training, performance and evaluation
• Manage cross-departmental customer service training
• Make customer service team training program recommendations to the director of public engagement
• Manage all customer service inter-departmental cross-training
• Manage Lost and Found Services and the Discount Fare Program
• Draft written customer service responses
• Assist director of public engagement with customer-facing presentations, community engagement events, public information meetings and customer service campaigns
• Assist director of public engagement with transit trainings
• Assist director of public engagement with rider survey development, implementation and reporting
• Engage in all provided transit and customer service training, including de-escalation tactics
• Perform research in support of team strategies
• Assist with special projects as needed
STATUS AND SCOPE:
• Reports to: Director of Public Engagement
• Direct Reports: 5
• Knowledge of shift scheduling
• Knowledge of call center reporting software systems
• Skilled in coaching and leadership, including serving others
• Skilled in project management, including planning, time management, budgeting, coordinating, accountability controls and reporting
• Skilled in resourceful problem-solving
• Skilled in word processing, spreadsheet and presentation skills
• Skilled in interpersonal communications, verbal and written communications, and listening
• Skilled in reasoning
• Skilled in demonstrating kindness and compassion for others
• Ability to motivate others
• Ability to take direction from others
COMPETENCIES:
• Ability to work in a fast-paced setting, process work rapidly, set priorities and work under pressure, all while maintaining accuracy of work and completion of assigned tasks with limited supervision
• Ability to interpret data, apply logic and trouble-shoot
• Ability to learn new and emerging technology quickly
• Ability to meet deadlines while multi-tasking
• Ability to package information in custom, requested formats
• Commitment to being a reliable, people-oriented, inclusive team player who embraces diversity and demonstrates a passion for providing excellent transit customer service
QUALIFICATIONS:
• Bachelor’s degree in business, retail or hospitality management, or a related field, or any equivalent combination of related training and experience
• A minimum of seven years’ experience working in the customer service, retail or hospitality industries
• A minimum of three years’ experience working in a call center supervisory or management role
SALARY RANGE: $56,000-60,000
BENEFITS:
Eligible for health insurance, dental insurance, vision insurance, life, short-term/long-term disability insurance, paid sick, paid vacation, paid holidays, 457 (b).
EMPLOYMENT STATEMENT:
METRO is firmly committed to a policy of equal employment opportunity and will administer its candidate evaluation and hiring, personnel policies, and conduct employment practices in a manner that results in treatment based upon merit, experience, and other work-related criteria, without regard to race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class.