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Title: Grants Program Manager
Company: Lane Transit District
Location: Eugene, Oregon
Job Status: Full-time
Job ID: 126397
Do you value collaboration, continuous improvement, and public service? At this progressive and innovative public transit organization, we believe in providing people with the independence to achieve their goals, creating a more vibrant, sustainable, and equitable community.

We proudly present this exciting career opportunity which offers an attractive starting wage, an excellent benefit package, and an inclusive, friendly work environment. Lane Transit District values diversity and strives to expand representation at all levels of the workforce. We welcome applications from BIPOC, women, people with disabilities, members of the LGBTQ community, and veterans.

Job Summary:
Responsible for managing the District’s Federal, State and Local grant programs, including: 1) determining and integrating funding requirements of the various programs and projects into a grant program and schedule, 2) preparing and submitting grant applications, 3) ensuring compliance with Federal, State and Local statutes, regulations, and terms and condition of program grant awards, 4) accurately processing and accounting for all grant activity in the general ledger in compliance with government accounting standards, 5) ensuring maintenance of grant revenue internal controls, 6) providing accurate, timely & transparent reporting and maintenance of documentation that meets (Federal, state, grantor, Board and external auditor) requirements, 7) Grant analysis and process improvement projects which reduce LTD’s costs. This position exercises considerable independent judgement, partners with other employees and contractors, and is the primary liaison to state grantors.

Essential Job Functions:
  • Serve as on-site grants subject matter expert including: 1) LTD policies, processes, accounting requirements and 2) State & Federal deadlines, applicable laws, grant requirements, application procedures, funding eligibility, etc.

  • Research, prepare, and submit grant applications including: Special Transportation Fund, Statewide Transportation Improvement Funding (STIF), 5310, 5311, 5339, CMAQ, Surface Transportation Block Grants, and other State, Local and Federal funding sources.

  • Coordinate with grantors in preparing grant applications and in obtaining funding approvals

  • Coordinate meetings with project managers to review grant progress.

  • Ensure proper grant processes and procedures which meet LTD policy and compliance with state, federal and local requirements.

  • Train relevant LTD employees to ensure compliance with LTD policies/Federal/State/Grantor/Auditor requirements and to ensure accurate and timely grant information.

  • Oversee, administer, and manage STIF, which includes tasks such as facilitating the STIF Advisory Committee in accordance with OAR 732-040-0030 and the LTD adopted bylaws for STIF, updating the bylaws as necessary, ensuring compliance of all committee processes, providing communication and coordination with public transportation service providers, providing legislative updates on information or changes affecting STIF rules, providing planning, analysis, forecasting and technical assistance for public transportation services, meeting STIF reporting requirements.

  • Provide timely, transparent, and accurate grant reporting, including: 1) monthly Board reporting, 2) state, federal and local grant compliance reporting, 3) grant data in support of budget and planning processes and NTD reporting, 4) internal reporting to keep project manager’s informed/aligned, 5) MPO/LCOG reporting, 6) certifications and assurances.

  • Prepare and reconcile quarterly financial/milestone status reports for each federal and State grant as required by the FTA or State. Submits status reports electronically through applicable Trams or Optis systems.

  • Prepare accurate and timely drawdowns, grant revision amendments, transfers and closeouts.

  • Collaborate with other Finance employees and contractors to maintain an accurate set of computerized grant records, including timely grant receivable and grant master reconciliations (monthly) to the general ledger, journal entries (as needed), and grant transaction postings (as completed) in accordance with government accounting standards and LTD policies.

  • Respond timely to internal and external customer and grantor problems and questions.

  • Review and approve grant related purchase orders to ensure compliance with Federal, State and Local grant requirements.

  • Ensure proper closing of the year-end general ledger grant receivable account and assist with all audits of the grant area, maintaining an archive of records according to policy.

  • Provide back-up support for other Finance employees.

Knowledge, Skills and Abilities:
  • Knowledge of and experience applying federal and state laws, rules and regulations to grants and contracts, while keeping precise records;

  • Experience preparing financial reporting to federal/state agencies to support grant reimbursement;

  • Experience providing technical information to departmental managers and other staff regarding grant & accounting requirements;

  • Experience preparing and/or reviewing complex budgets;

  • Experience with government/non-profit fund accounting;

  • Experience developing and coordinating a grant monitoring/compliance plan;

  • Experience with planning, leading, directing, and managing projects;

  • Experience preparing necessary Single Audit schedules, financial data, or resolving issues as needed;

  • Experience coordinating with project investigators and grant administrators to submit timely reports and ensure grant compliance;

  • Intermediate level skill with Excel and Powerpoint.

Any equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the job are acceptable, which typically include:
  • A bachelor’s degree in a relevant field such as Accounting, Finance, Business or Public Administration, or Urban and Regional Planning.

  • Five years of grant or contract management experience. State and/or Federal Grant accounting experience is desirable.

  • Three years’ experience working in governmental, municipal, or fund accounting required, including working with preparation of comprehensive annual financial reports and federal reporting requirements.

  • Demonstrated experience coordinating and overseeing complex financial projects and audits; and experience working with computerized general ledgers and accounting systems

Compensation and Work Schedule:
This position is a full-time, exempt position, eligible for the regular administrative benefits package. The pay range is between $74,142 and $98,856 annually. An under-fill may be considered at a lower compensation range commensurate with experience.

Work is typically performed in an office or remote environment during normal business hours, with flexible arrangements available upon approval.

How to apply:
Visit our website: Submit your resume and complete the required application and assessments. This position closes on Friday, November 6, 2020, at 11:59 p.m. For additional information call (541) 682-6100.

The Lane Transit District is an Affirmative Action/ Equal Employment Opportunity Employer.

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