Transit Systems 2024-02-11 2024-03-17

Grant Administrator

Lane Transit District
Eugene, Oregon

Job ID: 154111
Job Status: Full-time
Website: http://ltd.org

POSITION PURPOSE:
Responsible for managing the District's Federal, State and Local grant programs. This position exercises considerable independent judgement, partners with other employees and contractors, and is the primary liaison to Federal grantors.

ESSENTIAL DUTIES:

  • Research, prepare, and submit grant applications including: Special Transportation Fund, Statewide Transportation Improvement Funding (STIF), 5307, 5310, 5311, 5339, CMAQ, Surface Transportation Block Grants, and other State, Local and Federal funding sources.
  • Serve as on-site grants subject matter expert including: Federal grant circular compliance, State and STIF grant compliance, internal grant processes, determining funding sources.
  • Actively search out funding opportunities for approved projects and programs.
  • Ensuring that LTD meets all Federal & State grant application and reporting deadlines
  • Maintain consistent communication with grantors and Director of Development in preparing grant applications and in obtaining funding approvals
  • Meets with project managers on a regular basis to review progress toward grant requirements.
  • Provide timely, transparent, and accurate grant reporting for internal use
  • Ensure LTD grant policies comply with Federal, State, Local requirements.
  • Train relevant LTD employees to ensure compliance with LTD grant policies and Federal/State/Grantor/Auditor requirements.
  • Coordinate STIF administration with LCOG including tasks such as facilitating the STIF Advisory Committee, ensuring compliance with STIF regulations, updating the LTD adopted bylaws for STIF, providing communication and coordination with public transportation service providers, providing legislative updates on information or changes affecting STIF rules, meeting STIF reporting requirements.
  • Ensure that quarterly financial/milestone status reports for each Federal and State grant are completed as required by the FTA (TrAMS) or State (OPTIS).
  • Prepare accurate and timely drawdowns monthly (or as directed).
  • Responsible for submitting grant revision amendments, transfers and closeouts.
  • Collaborate with other LTD employees and contractors to maintain an accurate set of computerized grant records, including timely grant ledger reconciliations (monthly) to the general ledger and project ledger, auditing grant transaction postings (as completed) in accordance with government accounting standards and LTD policies.
  • Review and approve grant related purchase requisitions to ensure compliance with Federal, State and Local grant requirements.
  • Assist with all audits of the grant area, maintaining an archive of records according to policy.
  • Other grant related duties as assigned.

SUPERVISORY RESPONSIBILITIES:
This position does not supervise others.

FISCAL RESPONSIBILTIES:
  • Adhere to State of Oregon procurement policies and procedures
  • Adhere to Federal and Oregon Department of Transportation grant requirements
  • Manage grant draw down cash flow to ensure District is reimbursed for grant-funded activities in a timely manner

ASSOCIATED WORK

ACTIVITIES:
  • Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Interacting With Computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.
  • Communicating with Persons Outside Organization - Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
  • Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.
  • Evaluating Information to Determine Compliance with Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
  • Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
  • Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job.
  • Analyzing Data or Information - Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
  • Interpreting the Meaning of Information for Others - Translating or explaining what information means and how it can be used.

KNOWLEDGE:
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

SKILLS:
  • Speaking - Talking to others to convey information effectively.
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Service Orientation - Actively looking for ways to help people.
  • Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.
  • Coordination - Adjusting actions in relation to others' actions.
  • Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Negotiation - Bringing others together and trying to reconcile differences.
  • Persuasion - Persuading others to change their minds or behavior.
  • Time Management - Managing one's own time and the time of others.

ABILITIES:
  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Speech Clarity - The ability to speak clearly so others can understand you.
  • Written Expression - The ability to communicate information and ideas in writing so others will understand.
  • Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
  • Speech Recognition - The ability to identify and understand the speech of another person.
  • Written Comprehension - The ability to read and understand information and ideas presented in writing.
  • Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
  • Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  • Near Vision - The ability to see details at close range (within a few feet of the observer).
  • Category Flexibility - The ability to generate or use different sets of rules for combining or grouping things in different ways.
  • Selective Attention- The ability to concentrate on a task over a period of time without being distracted.

TECHNOLOGY SKILLS:
Microsoft Office Suite - Outlook, Word, Excel, PowerPoint, SharePoint, Visio

MINIMUM QUALIFICATIONS FOR HIRE:
Any equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the job. Education and course work can substitute for years of experience. Typical qualifications would be:

Experience:
  • A bachelor's degree in a relevant field.
  • Five years of grant management experience (must include Federal grant writing).
  • Three years' experience preparing the Schedule of Federal Expenditures (SEFA) report in preparation of comprehensive annual financial report and federal reporting requirements.
  • Demonstrated experience coordinating grant funding for complex projects and programs.

Preferred:
  • State and/or Federal Grant accounting and/or budget experience
  • Experience using computerized accounting systems for grant/project tracking
  • FTA and/or ODOT grants management

COMMUNICATION:
This position requires regular communication inside and/or outside the organization to exchange factual information that can involve explaining policies, procedures, services, and options.

SUPERVISORY RESPONSIBILITY:
This position does not supervise others.

WORKING CONDITIONS:
Work is normally performed in an office environment, Monday through Friday between 8:00 a.m. and 5:00 p.m., with some schedule flexibility available with approval, and some attendance required outside of normal hours. Equipment utilized includes standard office equipment including personal computer, with job specific software and peripherals. The majority of each day will be spent on the computer and phone. This position is a full-time, exempt position, eligible for the regular administrative benefits package. The pay range is between $90,297.09 and $122,162.94 annually.

HOW TO APPLY:
Visit our website: http://ltdjobs.applicantpool.com/jobs/. Submit your application and include a resume and cover letter. Complete additional assessments as requested. For additional information call (541) 682-6182.

ABOUT LTD:
Lane Transit District ("LTD" or "the District") is committed to providing and maintaining a work environment that is free from discrimination, harassment, workplace bullying, and retaliation. The District demonstrates its commitment to diversity in the way it provides services and through its employment practices, by ensuring that all LTD services, programs, and activities are sensitive to and responsive to cultural differences; demonstrating a commitment to workplace diversity through recruitment, hiring, and promotions; and maintaining a respectful environment free from all forms of harassment, hostility, and violence.

Studies have shown that minoritized individuals often disqualify themselves from opportunities because they don't exactly fit all of the requirements. LTD values diversity and strives to expand representation at all levels of the workforce. We welcome applications from BIPOC, women, people with disabilities, members of the LGBTQ community, and veterans. Please contact our HR Department if you have questions.

Lane Transit District is an Affirmative Action/Equal Employment Opportunity Employer. Materials are available in alternative formats by calling 541-687-5555.

When applying, mention you saw this listing on TransitTalent.com.

Transit Job Listing - Grant Administrator