Transit Systems 2023-01-24 2023-02-06

Payroll Specialist

Pierce Transit
Lakewood, Washington

Job ID: 147448
Job Status: Full-time

Salary: $27.84 - $34.32 Hourly

Close Date: Feb. 6, 2023, 4:00 p.m.

We are currently recruiting for a payroll specialist to join our human resources department. This position supports the agency's mission by providing timely and accurate validation, auditing, and processing of the Agency's payroll. We are looking for candidates who possess excellent skills in payroll software systems, accuracy and critical thinking in the interpretation and application of payroll rules and procedures.

At Pierce Transit, our employees’ health is important to us too! That’s why we offer two on-site gyms and an incredible Wellness Program in addition to excellent medical, dental, and vision packages.

If your career goals change while you’re employed, we are here to help. Pierce Transit offers $5,000 per year (up to a total of $18,000) in Tuition Assistance after your one-year anniversary. Certifications, and career skills must be connected to a position at Pierce Transit.

Pierce Transit offers two Public Employees Retirement System (PERS) plans to choose from, PERS2 and PERS3, as well as a matching program for 457 deferred compensation.

Full-time Pierce Transit employees are eligible to receive 11 paid holidays, 2 personal paid holidays, 12 days of sick leave, and 12 vacation days per year. Part-time employees, receive pro-rated leave, to include sick leave, vacation, personal holiday and holiday pay. Vacation leave accrual rates increase per the applicable Collective Bargaining Agreement.

Employees are not covered under the Social Security System except for a 1.45% payment for Medicare.

Essential Functions
The following functions are not intended to serve as a comprehensive list of all duties performed in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

  • Prepares bi-weekly payroll, assists with filing of required federal and state payroll reports and taxes
  • Prepares and distributes W-2 forms, and other payroll related materials
  • Monitors, records, and reconciles Agency payroll transactions and accounts
  • Prepares and analyzes payroll-related transactions and processes entries and corrections and develops, prepares and maintains computerized spreadsheets
  • Monitors and audits computerized payroll system to ensure data integrity and reliability
  • Confers with other HR personnel to resolve problems and develop solutions
  • Assists with system improvements, conversions and upgrades
  • Assists employees with payroll inquiries and recommends solutions
  • Performs other duties as assigned
  • Maintains regular and predictable attendance


  • High school diploma or GED equivalent and one year of vocational or college-level accounting training
  • Must have a minimum of two years payroll experience using computerized accounting systems
  • Additional related experience may substitute for the education requirement on a year-for-year basis

  • Public sector payroll experience
  • Transit agency payroll experience

Knowledge of:
  • Payroll process and procedures
  • Basic accounting principles and procedures

Skill in:
  • Interpreting and using Agency policies and procedures
  • Analyzing and interpreting union, state and federal laws and requirements
  • Preparing, analyzing, and reconciling general ledger accounts and financial reports
  • Developing and maintaining computerized spreadsheets; coordinating information and working with staff and employees
  • Establishing and maintaining effective working relationships with others
  • Communicating effectively both verbally and in writing

Special Requirements:
  • Must have the ability to maneuver objects weighing up to thirty pounds
  • Work non-traditional schedule to meet agency payroll needs
  • Will be required to pass a background check prior to hire

  • This job is represented by the Amalgamated Transit Union (ATU), Local #758

Supplemental Information

Education Requirements
Any required education must come from an accredited college or university whose accreditation is recognized by the U S Department of Education or the Council for Higher Education Accreditation (CHEA) or foreign equivalent.

Application Instructions
To be considered for this vacancy you must apply online:
  1. The online application must include a chronological work and/or education history covering ten years.
  2. Applicants must also attach a cover letter stating how they meet the qualifications for the position in order to be considered.
  3. At least 3 professional references to include a recent or current supervisor with names, email addresses and current phone numbers.

  • Carefully review your application for accuracy, spelling and grammar before submitting.
  • Please ensure that your work history has been updated to include employment end dates as applicable.
  • The initial screening of applications will be solely based on the information provided in the supplemental questions and the content and completeness of the "work experience" and "education" sections of your application at
  • A resume will not substitute for completing the "work experience" section of the application.
  • All information may be verified, and documentation may be required.

For questions regarding this recruitment or assistance with the application process, please contact Pierce Transit Human Resources @ 253-581-8095 or

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email

Pierce Transit Is An Equal Employment Opportunity Employer
Pierce Transit has a strong commitment to the community we serve and our employees. As an equal opportunity employer, we strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Pierce Transit's Equal Employment Opportunity (EEO) policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

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Transit Job Listing - Payroll Specialist