Transit Systems 2022-09-12 2022-10-03

Finance Manager

Ann Arbor Area Transportation Authority
Ann Arbor, Michigan

Job ID: 145131
Job Status: Full-time

The following FULL-TIME position posting will be open through Monday, October 3, 2022:

FINANCE MANAGER

Salary Range: $87,000 - $109,000 annually

Hybrid remote/in-office work schedule possible

Ann Arbor Area Transportation Authority is an Equal Employment Opportunity Employer

HIRING PROCESS

September 12, 2022 – October 3, 2022 - Employment Applications

  1. Submit an Ann Arbor Area Transportation Authority Employment Application Form (on-line or paper), completed in its entirety by the posted deadline date.
  2. Apply online at www.theride.org
  3. Paper applications must be received in the AAATA office at 2700 S. Industrial Highway, Ann Arbor, MI 48104 by 5:00pm on the posted deadline date. Paper applications are available at the same address.
  4. Faxed or emailed applications will not be accepted.
  5. Late and incomplete applications will not be accepted.
After October 3, 2022 - Interviews will begin
  1. Interviews will be granted to selected qualified candidates as applications are received.
  2. Qualified candidates selected for an interview will be notified via telephone.
  3. Applicants who are not selected for an interview will receive notification they are no longer being considered.

JOB DESCRIPTION
The Finance Manager is responsible for the leadership, direction, and effective management of AAATA’s Finance Department. Responsibilities include preparation of financial statements, preparation of annual and long-term budget documents, coordination of annual audit, financial analysis, and the monitoring and control of cash flow and investments to ensure financial sustainability. This position assists the Deputy CEO, Finance and Administration in leadership of the risk management team as directed and serves as primary contact for related activities.

The Finance Manager provides leadership, management and guidance related to change management, project management, asset management, accounting, budget and capital planning, and internal controls. This position ensures that the organization complies with applicable Board and administrative policies and local, state, and federal laws and regulations. This position provides leadership and oversight of the following areas: payroll-related accounting; revenue control and accounting; fare media sales; grants accounting; and accounts payable.

Direct reports include three accounting and finance staff. Coordination with the grants and capital planning manager is also critical.

Responsibilities and Essential Functions:

1. Manage the development of the annual operating budget function, financial reporting function and day-to-day accounting financial activities and internal controls to ensure smooth business operations and safeguarding of Authority assets.

Financial and Accounting Activities
  • Responsible for the development, preparation, and administration of the annual operating and capital budgets as directed by the Deputy CEO, Finance and Administration. Develop and monitor the Finance Department and General Administration Department budgets.
  • Prepare monthly financial reports for review by senior management and the Executive Team, and quarterly financial reports for presentation to the Finance Committee and the Board.
  • Prepare accurate financial statements, draft reports, and work papers for the annual independent audit, and ensure completion and filing of the annual audit in compliance with Board policies and all regulatory requirements. Conduct internal audits of financial records as needed or required.
  • Manage cash and investments according to Board policies, manage the timing of transactions to ensure positive cash flow.
  • Review and sign checks for payment of operating, capital, and payroll-related expenditures.
  • Request and process bank transfers between checking, savings, and investment accounts.
  • Oversee accounting procedures according to Generally Accepted Accounting Principles.
  • Establish internal control procedures and ensure they are followed by all employees.
  • Review the financial elements of bids and proposals in coordination with the Purchasing Department.
  • Supervises the financial aspects of all Purchase of Service Agreements and subrecipient agreements.
  • Identifies and maintains awareness of emerging trends, topics, issues, and opportunities specific to municipal finance and accounting.
  • Provide financial guidance and assistance to the labor negotiations team, as needed.
Compliance
  • Accountable for the Authority's compliance with Federal Transit Administration (FTA) requirements, particularly in Financial Management and Capacity, Technical Capacity (Award Management, Program Management and Subrecipient Oversight), Satisfactory Continuing Control, Section 5307, 5310, and 5311 Programs, and other applicable regulations.
  • Develop, monitor, control, and keep current the FTA-required Transit Asset Management Plan.
  • Ensure compliance with Michigan Department of Transportation (MDOT) requirements and procedures from the Southeast Michigan Council of Governments (SEMCOG) and the Washtenaw Area Transportation Study (WATS).
  • Oversee development of the Transportation Improvement Program (TIP) in coordination with the Grants and Revenues Coordinator.
  • Oversee state and federal applications for formula and discretionary grant awards in coordination with the Grants and Capital Planning Manager.
  • Oversee and complete accurate reporting of operations and financial data in the monthly and annual National Transit Database (NTD) reports, in coordination with staff in the Planning and Innovation Division. Coordinates audits of data reported to the NTD.
  • Manage the coordination of various elements of the section 15 reporting system and other financial reporting requirements to ensure accurate and complete reporting.
  • Complete timely and accurate filing of reports to the state including those related to Other Post Employment Liabilities (OPEB) and other reports required by the Michigan Department of Treasury.
  • Assist the CEO, Deputy CEO Finance and Administration, and other staff in producing policy monitoring reports for the Board of Directors.
  • Ensure compliance with Finance Department policies and procedures.
Risk Management
  • Responsible for ensuring property, vehicles, assets, employees, and the Board of Directors are adequately insured against risks of loss and liabilities.
  • Ensuring adequate insurance is current through coordination with the Risk Management Team and contracted brokerage services.
  • Assist the Deputy CEO, Finance and Administration with risk management functions as directed.

2. Provide senior leadership and supervision for the Finance Department for the purpose of developing a high-performance team that can deliver services effectively and efficiently in a changing environment.
  • Model and promote appropriate behaviors to foster a positive workplace culture.
  • Inspire staff to enhance employee engagement. Help staff to understand the agency's common purpose, values, ideals, and goals. Help staff to understand how their role contributes to the overall success of the team and impacts in the community.
  • Encourage reflection and innovation in order to create an atmosphere of learning, growth, and continuous improvement. Identify emerging trends, challenges, and opportunities. Help to facilitate change.
  • Ensure effective communication and coordination within the department, and between the department and other parts of the organization. Assist in communication with Executive Team, Senior Management Team, Board members, staff, and partners. Establish cross-functional teams as needed.
  • Foster delegation, empowerment, and collaboration for staff in order to encourage staff growth, organizational productivity, and superior results.
  • Ensure recognitions and celebrations to enhance employee engagement, pride, loyalty, and commitment to team and community (esprit de corps). Help staff reach their potential in order to enhance individual and organizational capacity. Provide clear expectations, coaching and feedback to direct reports in order to build on strengths, and foster learning and continuous improvement. Hold staff accountable for decisions, behaviors, and actions. Establish employee development and succession plans.

3. Ensure effective and efficient approaches to resource management throughout the department for the purposes of delivering agreed upon results.
  • Work to ensure the department delivers agreed-upon results with the appropriate balance of quality, cost, and timeliness. Oversee implementation of key projects or initiatives.
  • Establish and recommend appropriate allocation of people and resources to ensure successful and efficient service delivery to internal and external customers.
  • Establish and recommend appropriate policies, processes, procedures, and systems to help effectively and efficiently handle workload. Establish appropriate organizational structures, and vertical and lateral communication flows. Ensure all are documented clearly.
  • Demonstrate strong fiscal management including overseeing budgets, monitoring and managing financial resources, deadlines, and performance measures.
  • Work towards smooth functioning between departments.
  • Manage compliance with all relevant agency, regulatory, legislative and policy requirements, including those related to safety and privacy, confidentiality, and record management. Manage risks, assets, and liabilities.
  • As delegated by the immediate supervisor, arrange/negotiate contracts, agreements, partnerships and other undertakings with outside organizations, ensuring the parameters of Authority policies are met.

4. Participate in senior agency leadership to ensure the development and success of the overall organization.
  • As a member of the Senior Management Team help to clarify and implement the agency's strategic direction, administrative policies and decisions as required.
  • Operate as an interface between Senior Management Team and staff in order to foster strong and effective vertical and lateral communications and information flow.
  • Ensure intra and inter-departmental communication and collaboration to clarify expectations, resolve misunderstandings, maximize integration, minimize overlaps, leverage economies of scale, improve overall organizational capabilities, and realize efficiencies. Support cross-functional teams as needed.
  • Perform other leadership duties, as assigned. This may include acting for this position's immediate supervisor.
  • Assertively adhere to Ann Arbor Area Transportation Authority's equal employment opportunity policy and ensure that all interviews, offers of employment and/or wage commitments are consistent with the policy; hold regular discussions with other managers, supervisors, employees, and affinity groups to ensure agency policies and procedures are being followed.
  • Participate actively in periodic reviews and audits of all aspects of employment to identify and remove barriers obstructing the achievement of specified goals and objectives; assist in identifying problem areas and provide needed information for establishing and meeting equal employment opportunity goals and objectives.
  • Encourage employee participation to support the advancement of the EEO programs (i.e. professional development and career growth opportunities, posting promotional opportunities, shadowing, mentoring).
  • Cooperate with the Human Resources Manager/EEO Officer in review of information and investigation of complaints.
  • In conjunction with the Human Resources Manager/EEO Officer, maintain and update the personnel database for generating reports required for the nondiscrimination program.

Knowledge, Skills, and Abilities:
  • Minimum of five years' experience in financial management, preferably in a public agency or similar environment. Financial management experience in accounting, budgeting, financial analysis, forecasting, investments, and auditing.
  • Bachelor's degree in Business Administration with a focus in Accounting or Finance. Master's degree preferred.
  • Minimum of 3 years of supervisory experience required.
  • Considerable knowledge and skill in preparation, development, and administration of short- and long-range strategic operational plans, and complex and comprehensive reports and documents.
  • Ability to plan, direct and supervise the work of employees to obtain efficient and effective results.
  • Ability to interact with the public in a tactful and courteous manner and to establish and maintain effective working relationships with employees, Board members and stakeholders.
  • Ability to communicate effectively verbally and in writing.
  • Perform without supervision.
  • Ability to analyze, recommend, and implement solutions to complex operational problems and issues.
  • Work on multiple concurrent tasks with frequent interruptions.
  • Effectively collaborate in a team-oriented environment.

Reports to:
Deputy CEO, Finance and Administration

When applying, mention you saw this listing on TransitTalent.com.

Transit Job Listing - Finance Manager