Transit Systems 2021-09-01 2021-09-23

Strategic Initiatives Administrator

Company: Salem Area Mass Transit District dba Cherriots View more listings
Location: Salem, Oregon
Job Status: Full-time
Job ID: 134141
Website: https://www.cherriots.org/careers/

JOB SUMMARY:
In support of the District’s brand promise: Cherriots Delivers a World Class Customer Experience and under general direction of the General Manager, this position is responsible for managing and delivering widely diverse projects of varying size and complexity. This individual identifies, leads, and manages high priority strategic initiatives that cross organizational lines and have District-wide impact. This position advises and consults with District staff and leaders to develop and advance organizational strategic initiatives that ensure continuous improvement toward the District’s long-term goals. Considerable judgment is expected to be exercised in the execution of duties.

The incumbent provides recommendations to the General Manager in order to ensure equitable outcomes for customers and employees. This individual has a proven track record in scaling up successful programs for maximum impact.

The incumbent will coordinate widely diverse agency projects involving a high degree of complexity and will participate in ongoing improvement processes for policies and objectives that govern the work of the position.

Initial major projects include the District’s sustainability program, climate action plan, diversity, equity, and inclusion (DEI) program, and strategic plan development and implementation.

ESSENTIAL JOB FUNCTIONS:

  • Supervises various District strategic projects and programs, as directed by the General Manager

  • Oversees and guides project teams and program committees to include the District’s sustainability committee

  • Participates with the General Manager and members of the executive leadership team in strategic planning, policy, and program development, and problem resolution of complex issues and needs of the District

  • Manages cross-departmental projects that have high strategic importance to the District

  • Manages and delivers multiple concurrent projects

  • Provides support to the General Manager to ensure that the District's strategic plan, objectives, and related performance are effectively communicated to internal and external audiences

  • Communicates effectively with directors, managers, technical, and non-technical personnel at all levels

  • Articulates a comprehensive strategy for monitoring and assessing the impact of strategic initiatives

  • Provides consistent and transparent engagement with key internal and external stakeholders to develop, manage, and implement strategic initiatives

  • Analyzes, interprets, and provides recommendations to the General Manager concerning District issues and other matters

  • Manages special assignments on a short-term basis and provides effective intervention in complex situations, initiates and leads interdivisional teams in analyzing specific issues or problems and in developing strategies and recommendations to effectively address them

  • Develops and drives a culture of project management and accountability for projects

  • Prepares and contributes to the preparation of District reports, briefings, presentations and responses to issues, as appropriate

  • Prepares and manages budgets and District resources related to strategic initiatives in coordination with District leadership

  • Demonstrates strong teamwork as an essential component in this position

  • Measures and communicates progress on assigned goals and metrics

  • Represents the District in the community and the industry via public speaking engagements to communicate strategic initiatives to educate and inform

  • Researches and responds to key Board requests and initiatives, as needed

  • Develops and manages assigned project budgets, scopes, and costs

  • Manages project communication process

  • Manages consultant teams, as necessary, to perform duties listed above

  • Produces and delivers performance reports for the Board of Directors and public that incorporate project initiatives and key performance indicators that communicate measurable progress

  • Oversees creation of internal reports and conducts regular report-outs to senior leadership on the results of performance and process improvement activities

  • Conducts data analysis and incorporates results in reports

  • Performs other duties as assigned

REQUIRED KNOWLEDGE, ABILITIES, AND SKILLS:
  • Analyze highly technical data and communicate results to a variety of technical and non-technical audiences

  • Motivate and engage with people at all levels of an organization and its stakeholders

  • Use sound judgment and problem solving skills

  • Rapidly learn and evaluate new business processes

  • Manage time and workload effectively, including planning, organizing, and prioritizing with attention to details

  • Conduct research into project-related issues and initiatives

  • Demonstrate willingness to be flexible and adaptable to changing priorities

  • Effectively communicate the importance of strategic initiatives and projects

  • Establish and maintain effective working relationships with individuals, coworkers, and other agencies and the public

  • Manage multiple large projects simultaneously

  • Utilize business and management principles involved in strategic planning, resource allocation, leadership techniques, and coordination of people and resources

  • Speak to groups of varying sizes, presenting technical information to non-technical audiences

  • Demonstrate proficient use of Google Workspace

  • Consistently show strong organizational skills and the ability to be laser-focused

REQUIRED EDUCATION AND EXPERIENCE:
Bachelor’s Degree in public or business administration or a closely related field. Five (5) years professional experience in managing and implementing projects of progressively greater complexity.

OR

Any satisfactory equivalent combination of related experience and training that provides required knowledge, abilities, and skills.

SPECIAL REQUIREMENTS:
Valid Oregon Class C driver’s license and driving record that demonstrates adherence to safety and traffic laws and regulations.

No criminal conviction which may, in the sole judgment of the District, constitute a threat to property or the safety of others.

WORKING CONDITIONS:
Duties are performed primarily in an office environment.

Must travel occasionally to attend meetings and conferences, including some evenings and weekends.

Transit Job Listing - Strategic Initiatives Administrator