Transit Systems 2021-07-15 2021-08-14

Director of Procurement & Contracts Administration

Company: Hillsborough Area Regional Transit Authority View more listings
Location: Tampa, Florida
Job Status: Full-time
Job ID: 133059
Website: http://www.goHART.org

DIVISION: Finance

CLOSING DATE/TIME: SAT. 08/14/21 11:59 PM Eastern Time

LOCATION: 1201 E 7th Ave, Tampa, FL 33605

SALARY RANGE: $112,937.16 - $170,817.06 Annually

POSITION PURPOSE:
Manages agency-wide procurement and contract administration activities for the purchase of capital equipment, assorted goods, and property management, office support, professional and construction services and inventory control management. Assists in the development of and implements procurement and contracting policies, procedures and programs, identifies and produces procurement and contracting efficiencies, promotes competition among vendors, meets customer needs in terms of cost, quality and timeliness and promotes positive customer and vendor relations.

ESSENTIAL JOB FUNCTIONS:

  • Assists in the development of procurement and contracting plans, programs and strategies based on agency goals/objectives and strategic plans. Establishes, communicates and manages work programs to meet goals, objectives and plans.
  • Provides advice to personnel on procurement and contracting issues and assists in the development of sound procurement and contracting policies/procedures in support of the agency and department staff that are consistent with Board of Directors, local, state and federal procurement and contracting rules, regulations, guidelines and best practices.
  • Manages centralized procurement activities, including purchasing cards, third party ordering systems, requests for quotes and competitive bids/proposals for a wide variety of equipment, goods and property management, home office support, professional and construction services. Employs sound source selection methods and develops standard solicitation and contract provisions and clauses, templates and forms that promote internal efficiencies, meet best practice standards and encourage vendor competition. Conducts complex contract negotiations.
  • Assists in the development of and executes a contract administration program that effectively monitors and manages contractor performance against stated contractual requirements, minimizes contract changes and disputes, produces high quality service delivery, results in timely receipt of work products and ensures the agency and its contractor partners receive what they have bargained for.
  • Assists in the development and delivery of training in procurement and contracting policies/procedures to agency staff, project managers and the vendor community at large.
  • Develops strong vendor relationships and promotes fairness and equity in the agency's procurement and contracting practices.
  • Actively promotes contracting opportunities for DBEs, both as prime and subcontractors. Also actively promotes the contracting opportunities for Small Business Enterprises (SBEs).
  • Develops and manages the departmental budget.

MARGINAL FUNCTIONS:
  • Performs other work-related duties as assigned.

REQUIREMENTS

Education and Experience:
  • Bachelor's degree in Business or Public Administration or closely related field.
  • 9+ years of experience in public procurement and contract management, or a closely related field, in a mass transit or closely related public sector environment.
  • A minimum of five (5) years of progressive experience at a management level supervising multiple areas of staff

Machines, Tools, & Equipment Used:
  • Ability to operate small office equipment, including copy machines or multi-line telephone systems, as well as a computer for both data entry, word processing, and/or accounting purposes.

Licenses/Certifications:
  • Must be able to obtain a valid State of Florida Driver's License within 10 days of hire.

QUALIFICATIONS

Knowledge, Skills and Abilities:
  • Rules, regulations, procedures, and functions of the Authority.
  • Federal, State, and Local purchasing and disposal procedures.
  • Advanced knowledge of local/state and federal procurement and contracting rules, regulations, policies and procedures, preferably in a mass transit or public sector environment.
  • General management and supervisory principles and practices.
  • Public sector purchasing procedures.
  • Training and presentation skills.
  • Standard office practices, procedures and equipment.
  • Demonstrated leadership and management skills that include strong analytical and problem solving skills, the ability to delegate responsibility, to set priorities, to manage multiple priorities, to supervise, evaluate and coach others to excel.
  • Ability to meet performance goals and budget targets and competently manage departmental resources.
  • Ability to manage vendor relationships to maximize their contributions.
  • Excellent verbal, written and interpersonal skills.
  • Ability to organize and prioritize work, and to meet deadlines.
  • Ability to work under stress and interruption.
  • Ability to interact positively with a variety of personalities internally and externally.
  • Ability to review and apply Federal, State, and Local regulations to the procurement process.
  • Ability to maintain strict confidentiality.
  • Ability to set and execute departmental goals and objectives.
  • Ability to accurately memorize and retain details.
  • Ability to perform work that encompasses advanced technical, scientific, legal or mathematical concepts.
  • Ability to review price lists and to apply appropriate conclusions for purchases.
  • Ability to effectively conduct public meetings, (i.e., bid openings, pre-bid, and pre-proposal meetings).
  • Ability to meet attendance and punctuality requirements.
  • Ability to be a flexible, effective team leader/player.
  • Ability to follow established safety and security procedures.


Transit Job Listing - Director of Procurement & Contracts Administration