Transit Systems 2021-06-07 2021-07-12

Contract Administrator

Company: New Orleans Regional Transit Authority View more listings
Location: New Orleans, Louisiana
Job Status: Full-time
Job ID: 132288
Website: http://www.norta.com/jobs

FLSA CLASSIFICATION: Exempt

SALARY RANGE: $55,229.00- $79,000.00 Annually

CLOSING DATE: Open until filled

To apply for this exciting career opportunity, please visit norta.com/jobs

This bulletin is posted to establish or add to a qualified list of candidates

United Labor Union (ULU) Employment Opportunity

The Regional Transit Authority gets people moving around New Orleans. Our transit services bring hard-working commuters to their jobs, students to their schools and fun seekers to entertainment, shopping areas and restaurants. We provide mobility to residents of the city as well as tourists, taking them to and from their hotels to historical neighborhoods and countless attractions. RTA’s system includes five streetcar lines, 34 bus routes, two ferry routes and paratransit services. Our passengers take more than 19 million rides every year.

REPORTS TO
Deputy Chief of Procurement & Grants

TITLES OF POSTIONS REPORTING DIRECTLY TO THIS JOB
None

JOB SUMMARY
Performs contract administration and management work in support of RTA's acquisition process and goals.

ESSENTIAL FUNCTIONS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

  • Plans procurement processes and assists user departments with setting schedules
  • Summarizes technical specifications for Request for Proposals (RFP’s) and Invitation for Bids (IFB’s) as well as perform cost/price analyses on contractor proposals and bids
  • Schedules advertising and announcement of RFP’s and IFBs
  • Holds pre-proposal and bid conferences to answer questions
  • Leads proposal and bid evaluation teams and evaluates proposals and bids including cost/price analysis
  • Negotiates contract costs, terms, and conditions with multiple vendors
  • Prepares award recommendations for management
  • Prepares reports and correspondence including price reasonableness reports
  • Monitors contract compliance and negotiate amendments and/or change orders as well as establish pricing/negotiation strategies
  • Resolves problems and disagreements between contractors and user departments
  • Analyzes cost/price elements in contractor proposals, bids, amendments, or change orders
  • Determines market effect on pricing
  • Attends various meetings including pre-bid and post-bid debriefings
  • Reviews invoices for compliance against contracts
  • Assists new vendors with requirements of the procurement process
  • Conducts closeout actions upon contract completion such as final audit, payment, etc.
  • Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of RTA are carried out
OTHER FUNCTIONS
  • Performs other job related duties which are in keeping with the goals and objectives of RTA.

KNOWLEDGE, SKILLS & ABILITIES
  • Theories, principles, and practices of construction contract administration and management techniques for public agencies
  • Applicable local, state, and federal laws, rules, regulations governing public procurement and complex professional or heavy construction contract administration processes
  • Statistical and cost/price analysis
  • Performing professional or construction contract administration work
  • Performing cost/price analysis
  • Analyzing situations, identifying problems, and recommending solutions
  • Exercising sound judgement when making decisions
  • Mediating and negotiating
  • Preparing reports, contracts, specifications, correspondence, RFP’s, and IFB’s
  • Communicating effectively orally and in writing
  • Interacting professionally with various levels of RTA employees and outside representatives
  • Applicable business software applications
  • Interview and evaluate contract proposal respondents
  • Represent the RTA before the public
  • Compile and analyze complex data
  • Knowledge of Federal and State procurement laws and regulations
  • Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
  • Travel to offsite locations
  • Read, write, speak, and understand English

EDUCATION
Bachelor's Degree in Economics, Business, Public Administration, or a related field;

OR: An equivalent combination of education and experience that demonstrates the ability to perform the position duties.

EXPERIENCE
Two (2) years of relevant experience performing professional or construction contract administration work

Experience in cost/price analysis required for some assignments

Experience in law, claims, and procurement preferred

LICENSING REQUIREMENTS/DEMANDS
None Required

Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred.

Must submit to criminal background check, the results of which must meet hiring criteria for the role

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. (The company to determine if the position is a safety sensitive position.)

AFFIRMATIVE ACTION/EEO STATEMENT
NORTA is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. All employment decisions are based on job-related standards and must comply with the principles of equal employment opportunity.

This classification is at-will and the incumbent serves at the pleasure of the hiring authority. This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements.

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Transit Job Listing - Contract Administrator