Transit Systems 2021-03-30 2021-05-04

Contract & Procurement Specialist

Company: Jacksonville Transportation Authority View more listings
Location: Jacksonville, Florida
Job Status: Full-time
Job ID: 130783
Website: https://www.jtafla.com/about-jta/careers/

Summary of Job:
Under general supervision of the Procurement Manager, responsible for formal solicitation process for the procurement of goods and services, construction and professional services for all JTA divisions and coordinates and reviews the formulation and finalization of contracts as required in coordination with management and legal staff. The position establishes and maintains long-term working relationships or partnerships between the Agency and selected suppliers in order to improve time-to-delivery and to safeguard capacity, quality, cost and continuity in the long term.

Essential Job Functions:

  • Manages the solicitation process and contract management process from cradle to grave.
  • Assists in the development of the solicitation document and all supporting documentation.
  • Reviews solicitations for accuracy and compliance.
  • Coordinates and administers all public and non-public meetings related to the solicitation process.
  • Analyzes bids and proposals to determine their responsiveness.
  • Prepares tabulation sheets and presents them to the Bid Committee.
  • Submits solicitation packages to committee members for evaluation and instructs them of current process for recording scores and evaluation process.
  • Completes all supporting documentation to be submitted to the Procurement Review Committee (PRC).
  • Coordinates the negotiation process once the contract is awarded.
  • Maintains data base for the contract and solicitation tracking systems.
  • Administers contract monitoring, administration and compliance.
  • Performs and reviews contract compliance audits.
  • Resolves minor conflicts or infringements arising from existing contracts.
  • Develops and maintains templates for different types of bids or proposals and their respective contract boilerplates.
  • Keeps up to date with market trends and new developments utilizing information for business improvement and commodity management.
  • Ensures careful planning to achieve accurate and timely results.
  • Keeps the Procurement Manager and Director of Procurement apprised of issues which require assistance to ensure compliance with legal terms and conditions of contractual agreements.
  • Ability to work collaboratively to enhance JTA’s reputation for excellence through best practices, reviews, accountability for performance and continuous improvement.
  • Provides guidance to the User Departments as required.
  • Provides technical advice and assistance on advanced contracts and procurement issues.
  • Performs related work as assigned.

Supervisory & Operational Authority:
This position is responsible for 0 direct reports.

Compliance:
  • Responsible for completing all mandatory training classes.
  • Responsible for reviewing and complying with all JTA policies, procedures and directives.
  • Conforms to all safety rules and wears/uses all appropriate safety equipment.
  • Ensures compliance of relevant federal regulations such as FAR; FTA Circular 4220.1F and Federal Cost Principals; 40 U.S.C. (Brooks Act); Davis-Bacon Act.
  • Works closely with team, legal, project managers, and Diversity Office to ensure contract and DBE compliance.

Required/ Preferred Experience:
Bachelor’s Degree in business administration, public administration, public policy or a related a related field. Two years’ experience in contract administration or procurement, preferably in the transportation field. A combination of education and experience may be substituted for degree. Certification by a related national association is preferred.

Knowledge, Skills & Abilities:
  • Knowledge of the law governing public procurement and contract management.
  • Knowledge and understanding of contracts and the public procurement process.
  • Proficient in the operation of Microsoft products with emphasis in Excel and Word.
  • Problem solving at a tactical and strategic level, working with others to reach a resolution.
  • Ability to overview situations, review and evaluate, and define set plans to achieve business goals.
  • Knowledge of modern cost accounting and accounting practices relating to the procurement process.
  • Ability to coordinate multiple diverse projects and activities.
  • Ability to communicate effectively, both orally and in writing, with sensitivity, passion, and a focus on unity and equity.
  • A change agent with critical and strategic thinking and high energy and customer focused.
  • Ability to work collaboratively to enhance JTA’s reputation for excellence through best practices, reviews, accountability for performance and continuous improvement.
  • Ability to work within a timetable and to analyze and process information quickly and accurately.
  • Must have the ability to work in a team environment.
  • Experience with Oracle or other similar ERP systems.
  • Knowledge of and or ability to learn Federal Transit Administration (FTA) regulations.
  • Ability to draft bid specifications and other technical documents.
  • Pertinent federal, state, and local laws, codes, and regulations including applicable Florida Statutes and other laws related to the use of public funds and tax laws.
  • Ability to read and interpret contract law and terms and conditions.
  • Principles of business letter writing and report preparation.
  • Principles and procedures of record keeping.

Physical Demands:
  • Sit for prolonged periods.
  • Perform repetitive motion.

Apply: https://www.jtafla.com/about-jta/careers

Transit Job Listing - Contract & Procurement Specialist