Transit Systems 2021-01-05 2021-02-09

Senior Project Analyst

Company: North County Transit District View more listings
Location: Oceanside, California
Job Status: Full-time
Job ID: 128757
Website: https://www.gonctd.com/careers

Under general direction of the Chief Administrative Officer, with input from the Chief Operations Officer – Bus (COOB) and Chief Operations Officer - Rail (COOR), the Senior Management Analyst primarily supports the oversight of bus and rail operations contracts and capital project planning. This position also plans, organizes, leads, and/or participates in complex, sensitive, and detailed analytical and administrative work in the areas of budget, financial/fiscal, administrative policy, procurement, and/or contract administration.

Distinguishing Characteristics

This position is distinguished as an advanced level position that requires previous experience performing a wide variety of difficult, complex, and/or sensitive analytical activities, which requires the use of considerable discretion, judgment, and interpersonal skills. S/he will conduct financial analysis, project management, and contract oversight functions, which include developing scopes of work, estimating contract and project costs, developing project schedules, monitoring contractual and project deliverables, evaluating contractor’s performance, and analyzing and reporting on key performance indicators.

Supervision Received and Exercised

This position reports to and works under the general direction of the Chief Administrative Officer and will collaborate with other Divisions on assigned duties. S/he will have dotted-line reporting to the Chiefs in assigned Divisions. This position does not exercise supervisory authority. Further, this position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted.

Working Conditions

Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultants’ facilities, and other locations as required.

Examples of Duties: Essential Functions

Duties may include, but are not limited to, the following:

Primarily supports Operations Divisions in procurement and contract administration activities for assigned area of responsibility;

Assists in development of project specifications, scope(s) of work, and required documentation for procurement activities, assuring District procurement policies and procedures as well as source of funding policies and requirements are followed.

Participates in research and evaluation of proposed contractual obligations and agreements. Assists or leads in monitoring compliance with applicable contractual agreements and follows up on corrective actions when applicable.

Assists Project Managers with development of capital project schedules and tracks progress against budgets and project plans with input from modal Project Managers.

Attends meetings with Project Managers to track progress against deliverables, tracks schedules, and prepares post-meeting reports.

Provides high-level administrative support to Operations Department staff; participates in and provides staff support for a variety of committees, boards, and commissions; prepares and presents staff reports, presentations, and other correspondence as appropriate and necessary.

Responsible for ensuring that Operation Divisions projects in the District’s project management software (Project Online) have accurate and current data, which includes project detail information, forecast schedule, completed tasks, and future funding requests. S/he follows-up with modal project managers as needed and performs the data entry for new and/or ongoing projects in compliance with the District’s Project Management policies and procedures.

Prepares and presents comprehensive technical, administrative, and financial analytical and statistical reports for Division/Department activities that present and interpret data, identify alternatives, and present and justify conclusions, forecasts, and recommendations based on data summaries and other findings.

Performs other related duties as assigned.

Qualifications: Education/Experience

Bachelor’s Degree in Finance, Business Administration, Public Administration, or related field.

Minimum seven (7) years’ experience in project management, business processes and/or systems.

Experience working with public procurements, contracts and task orders desired, but not required.

Master's in Business Administration desired, but not required.

A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered.

Certificates/Licenses

Possess and maintain a California driver’s license, Class C, and a satisfactory driving record for the last five years.

Maintain compliance with the District’s policy regarding Conflict of Interest and Ethics.

General Requirements

Advanced knowledge of principles and practices of business administration, management analysis, organization, budget, contracts, and communications.

Ability to work effectively under pressure and prioritize and organize workflow so as to deliver high-quality products within established deadlines.

Exceptional relationship-building skills to deal effectively with individuals at all levels of responsibility and authority, and a variety of constituent groups including management, agencies, and vendors.

Excellent interpersonal skills, with an emphasis on strong written and oral communication skills, to achieve successful results working closely with internal and external customers.

Ability to analyze routine and non-routine financial and business situations, scenarios, and proposals and solve problems and present alternatives.

Demonstrated above-average proficiency in computer software programs, particularly the Microsoft Office Suite. Experience with enterprise resource planning (ERP) systems such as JD Edwards.

Experience with Project Online or similar project planning software desired.

Supplemental Information: Physical Requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment and lift equipment up to 25 pounds on a daily basis. The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between District locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way. The employee may be subject to fumes, odors, dusts, gases, chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand.

Machines / Tools / Equipment

Ability to operate a personal computer and Microsoft Office Suite programs.

Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone.

Ability to carry and operate a mobile on-call device.

Application Information: All applicants must complete and submit an online application at www.gonctd.com/careers. A job offer is contingent upon the successful completion of a pre-employment drug screen and background check. Salary based upon experience, not to exceed midpoint of stated range. NCTD is an Equal Opportunity Employer.

Transit Job Listing - Senior Project Analyst