Transit Systems 2020-10-14 2020-11-06

Procurement Contract Officer

Company: Lane Transit District View more listings
Location: Eugene, Oregon
Job Status: Full-time
Job ID: 126401
Website: http://www.ltd.org

Do you value collaboration, continuous improvement, and public service? At this progressive and innovative public transit organization, we believe in providing people with the independence to achieve their goals, creating a more vibrant, sustainable, and equitable community.

We proudly present this exciting career opportunity which offers an attractive starting wage, an excellent benefit package, and an inclusive, friendly work environment. Lane Transit District values diversity and strives to expand representation at all levels of the workforce. We welcome applications from BIPOC, women, people with disabilities, members of the LGBTQ community, and veterans.

Job Summary:
Ensure the implementation of LTD’s procurement, purchasing, and contracts functions. Responsibilities include conducting and administering high-level procurements to meet the recurring needs of LTD for a wide variety of construction, professional services, goods, and other services.

Essential Job Functions:

Procurements and Contracts

1. Coordinate all aspects of the acquisition and contracting activities for high-level procurements, which may include performing RFPs, ITBs, cooperative research, quotations, etc.

2. Determine the most appropriate acquisition method by examining and evaluating unique elements while ensuring compliance with applicable federal and state regulations and LTD standards and policies.

3. Review technical, product, design or performance specifications to ensure fair and open competition.

4. Prepare and conduct formal and informal procurement processes for quotations, RFPs, RFQs and ITBs, including the facilitation of bid openings, bid/pre-proposal conferences, evaluations, negotiations, interviews, and contract administration.

5. Research and purchase unusual or hard-to-find goods and services. Collect specific data/information on specifications. Resource and evaluate “best value” purchases and make recommendations to end users.

6. Maintain complete contract files for procurements in compliance with local, state and federal audit regulations.

7. Draft, negotiate, create, and/or amend contracts as needed to develop scope of work, streamline and improve content. Interpret the position of the District on specific terms, nullifying unacceptable provisions, proposing alternative terms, and writing amendments.

8. Identify contractual issues, conflicts or potential risk such as compliance, conflicts-of-interest, intellectual property, payment terms, liability, insufficient insurance and provide follow through until resolved by the respective parties.

9. Read, interpret, and discuss findings with Procurement Manager general business periodicals, professional journals, technical procedures, or governmental regulations.

10. Serve as a backup approver to the Procurement Specialist for requisitions and purchase orders.

Document, Data, and Records Management

11. Performs self-audits as assigned for contract and solicitation files.

12. Serve as team lead to assure all procurement files are properly documented.

13. Maintain an organized system, ensuring documents, data, and records are accurate, updated, and accessible to appropriate users, while protecting confidential information as necessary.

14. Research and suggest new systems and/or recommend revisions to existing systems for better efficiency, including paper, electronic, and cloud-based systems.

15. Create, maintain, and enter information into databases; prepare and process various forms of documentation and reports; transmit information or documents to internal and external customers.

16. Establish and maintain a reliable vendor database. Research potential vendors and offerings; evaluate quality of products and services. Develop and manage effective relationships with suppliers.

Customer Service and General Administration

17. Maintain appropriate level of knowledge of Procurement Department and District policies, procedures, projects, and programs, and conduct research to answer questions and interpret information for internal and external customers.

18. Analyze work procedures and processes, research best practices; evaluate existing policies, procedures, and processes; and make recommendations for improvements and revisions.

19. Performs other related duties as assigned.

Knowledge, Skills and Abilities:

Knowledge:

  • Procurement— theories, regulations, and methodologies pertaining to government purchasing, solicitation, negotiations, and contracting.

  • Customer Service, Computer Literacy, English Language, Mathematics, Transportation

Skills:
  • Critical and Thinking, Judgment and Decision Making, Negotiation, Persuasion, Service Orientation, Instruction

  • Active Listening, Active Learning, Reading Comprehension, Writing, Speaking, Time Management,

Abilities:
  • Communication: Written and Oral Comprehension and Expression

  • Mathematical Reasoning, Deductive and Inductive Reasoning

Qualifications:
Any equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the job are acceptable, which typically include:

Four (4) years’ work experience in procurement and/or governmental purchasing within the last seven (7) years, which must include two (2) of the following:
  • Demonstrated knowledge of the proper procurement method for vendor selection;

  • Developing and conducting all levels of solicitations;

  • Project management;

  • Contract administration;

  • Demonstrated knowledge of Federal Transit Administration (FTA) and/or State Procurement Statutes as well as other directives for governmental purchasing.

Additional desired qualifications:
  • Bachelor’s degree in related area such as supply management, accounting/finance, business administration, or public administration.

  • Demonstrated knowledge of FTA Third-Party Contracting Rules, Federal Acquisition Requirements (FAR), and other directives for public contracting and governmental purchasing under federal law.

  • Completion of at least two (2) of the four (4) of the National Transit Institute Procurement Series courses. The successful candidate who has not completed these courses prior to hire is required to complete the minimum courses within two (2) years of hire date. All four courses would need to be completed within four (4) years of hire date.

  • Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), or similar certification.

Compensation and Work Schedule:
This position is a full-time, exempt position, eligible for the regular administrative benefits package. The pay range is between $49,407.00 and $65,875.00 annually. The work schedule for this position is flexible and normally is Monday-Friday from 8:00 a.m. to 5:00 p.m. LTD administrative employees are mostly working remotely at this time.

How to apply:
Visit our website: http://ltdjobs.applicantpool.com/jobs/. Submit your resume and complete the required application and assessments. This position closes on Friday, November 6, 2020, at 11:59 p.m. For additional information call (541) 682-6100.

The Lane Transit District is an Affirmative Action/ Equal Employment Opportunity Employer.

Transit Job Listing - Procurement Contract Officer