Transit Systems 2019-09-26 2019-10-30

Interim Director of Finance & Administration

Company: Gold Coast Transit District View more listings
Location: Oxnard, California
Job Status: Full-time
Job ID: 116541
Website: http://www.gctd.org

Salary Range: $55.26 - $77.35 Hourly

Closing Date: Open until filled

JOB SUMMARY
GCTD is seeking an exceptional individual to fill the position of Interim Director of Finance & Administration. This position will be responsible for the operations and activities of the Finance, Budgeting, Accounting, Auditing, Forecasting, Purchasing, Payroll, Asset Management, Financial Grants Management, Information Technology Services, Contract Compliance, and all other financial functions of the organization in a manner that supports the Gold Coast Transit District’s vision, mission and priorities. The position acts as the Chief Financial Officer (CFO) and has regular contact with state and federal agencies, local governments, and other stakeholders, and must coordinate work with various departments as it relates to accounting, budgeting and all fiscal functions.

The position serves as a member of GCTD’s management team.

ESSENTIAL FUNCTIONS
Under general administrative direction of the General Manager, the CFO plans, organizes, supervises, and directs activities as assigned by managing efficient operation of an area-wide bus transportation system and performs other work as required.

The CFO responsibilities may include:

  • Assures financial policies, procedures and internal controls conform to Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) requirements.

  • Plan, organize and manage the financial and fiscal affairs of the agency; prepare budgets, financial reports and internal audits; supervise accounting activities; monitor agency expenditures; sign orders, certificates and warrants; coordinate investments and serve as custodian of agency funds; coordinate and provide support to external audits; prepare financial reports to the Board of Directors.

  • Plan, organize and coordinate information services; determine information service short and long-term needs, evaluate available software; coordinate hardware purchase and maintenance.

  • Develop financial and other administrative policy; serve as a member of the management team in review and improvement of administrative, service and support operations.

  • Ensure preparation of the annual operating and capital budget;

  • Appoint, assign, supervise and recommend dismissal fo department employees, subject to personnel rules adopted by the Board;

  • Advise the General Manager as to all matters pertaining to GCTD’s financial and assigned functions;

  • In conjunction with the Director of Planning & Marketing prepare state and federal grant applications and is responsible for their proper administration;

  • Prepare a variety of reports and correspondence; and

  • Supervise the keeping of appropriate records.

  • Excellent leadership and strong emotional intelligence to encourage staff at all levels of the organization toward continual improvement.

  • Ensure best practices and optimal use of technology in all areas of the agency

OTHER JOB FUNCTIONS
May be assigned additional managerial and administrative responsibilities.

MINIMUM QUALIFICATIONS
Desire any combination equivalent to graduation from a college or university and eight years of progressively responsible financial management experience, at least three years of which shall have been directly or indirectly in public transit.

A four-year college degree in accounting, finance, business administration, public administration, or related field is required. A graduate degree or Masters shall be considered especially desirable.

Licensing as a Certified Public Accountant (CPA) is highly desirable.

Knowledge of:
  • Modern business administration, including personnel management, accounting, finance, purchasing, stock control, and insurance;

  • Methods and practices used in administrative investigation, problem resolution and reporting;

  • Proposal and procurement techniques;

  • Principles and practices of supervision and employee counseling; and

  • Policies, regulations and practices of the conduct of internal and external audits, accounting and investment of public funds.

  • Experience within the Microsoft environment and business systems such as Word, Excel, PowerPoint, and Outlook.

Ability to:
  • Plan, organize and manage the fiscal and financial affairs of a local, public sector transit system, prepare budgets, financial statements, complex administrative reports and grant proposals

  • Identify and analyze administrative problems and implement procedures

  • Understand, interpret, and apply laws, regulations, policies, procedures, contracts, and budgets

  • Analyze a wide variety of data and prepare appropriate reports

  • Analyze situations, identify problems, recommend solutions

  • Prepare comprehensive reports and correspondence

  • Exercise judgment and creativity in making decisions

  • Supervise the work of employees

  • Establish and maintain effective relationships with others

  • Work effectively with other agency staff

  • Deal fairly and communicate effectively with people of diverse socio-economic backgrounds and cultures

  • Read, write, speak, and understand English

  • Ability to work with General Counsel and other consultants, as required

LICENSES AND OTHER REQUIREMENTS:
Ability to obtain and maintain a valid California driver’s license.

WORKING CONDITIONS:
  • Office Environment

  • Driving a vehicle to conduct work

PHYSICAL ABILITIES:
  • Speaking to make presentations

  • Sitting for extended periods of time

  • Ability to operate office equipment

  • Some tasks may involve the ability to exert very moderate physical efforts, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials (20-25 pounds)

DISCLAIMER:
This job description is not construed to be an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any other job-related instructions as requested by the supervisor, department head or general manager.

HOW TO APPLY
To apply, please submit the following by email to: hr@gctd.org
  • Cover Letter / Resume - To be considered for this position, applicants must provide a professionally written cover letter and resume describing their experience and/or training relevant to the job duties described above. Along with the official GCTD application, this cover letter will be used to evaluate qualifications for the position and select the most qualified applicants to proceed in the selection process.

  • GCTD Application: www.gctd.org

Or mail to:

GOLD COAST TRANSIT DISTRICT
1901 AUTO CENTER DRIVE
OXNARD, CA 93036

SELECTION PROCESS:
All applicants must provide a cover letter, resume and application to be considered. Applications will be evaluated; and the most qualified candidates will be invited to an oral interview. All statements made on the application are subject to verification. Incomplete applications may cause you to be excluded from the selection process.

PRE-EMPLOYMENT PROCESS:
The process includes a job specific pre-employment job function analysis and a non-dot drug screening to be completed by an industrial health clinic of our choice; criminal background and references will also be checked. All offers of employment are conditioned upon successful completion of this pre-employment process.

ABOUT GCTD:
Gold Coast Transit District (GCTD) is a special purpose transit district that provides public fixed-route and paratransit service in the cities of Ojai, Oxnard, Port Hueneme, Ventura and the unincorporated areas of Ventura County. With nearly 4 million passenger trips provided each year, GCTD is the largest public transportation operator in Ventura County. The fleet includes 56 buses and 24 paratransit vehicles all powered by clean natural gas supplied by an on- site CNG fueling station. In 2014 Gold Coast Transit District was named Small Agency of the Year by the California Transit Association.

Immigration & Control Act of 1986
In order to comply with the provision of this law, all applicants prior to placement must provide proof of work eligibility and attest that they are a citizen, permanent resident alien, or otherwise authorized to be employed.

Equal Opportunity Employer
Gold Coast Transit District is an Equal Opportunity (at will) Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, sexual preference, gender identity, religion, age, veteran status, physical or mental disability, mental condition, or any other category protected by state or federal law.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance, please contact GCTD’s Human Resources at (805) 483-3959. EOE

Transit Job Listing - Interim Director of Finance & Administration