Transit Systems 2019-08-13 2019-09-17

Management Analyst - Strategic Planning

Company: North County Transit District View more listings
Location: Oceanside, California
Job Status: Full-time
Job ID: 115500
Website: http://www.gonctd.com/careers

Under general direction of the Chief of Strategic Planning and Capital Program, the Management Analyst – Strategic Planning plans, organizes, leads, and/or participates in complex, sensitive, and detailed analytical and administrative work in the areas of budget, grants, capital program, and administrative procedures in support of North County Transit District Office of the Executive Director.

Distinguishing Characteristics

This position is distinguished as an intermediate level position that requires previous experience performing a wide variety of difficult, complex, and/or sensitive analytical activities for assigned District Division/Department management which requires the use of considerable discretion, judgment, and interpersonal skills.

Supervision Received and Exercised

This position reports to the Chief of Strategic Planning and Capital Program and also receives information from managers and/or professional staff within their Division/Department. This position exercises no direct supervisory authority but is required to collaborate with all District personnel and personnel from other governmental entities. Further, this position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted.

Working Conditions

Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultants' facilities, and other locations as required.

EXAMPLES OF DUTIES:

Essential Functions

Duties may include, but are not limited to, the following:

Assists in the development and administration of the Capital Improvement Program (CIP) to ensure capital projects align with the District's mission, raise awareness of funding opportunities, and equip project managers and division chiefs with the capital project tools and information needed for successful capital program implementation.

Assists in the discretionary grant application process and District grant reporting; this includes researching and identifying funding opportunities; working closely with the Transportation Planner – Strategic Planning to develop discretionary grant applications; tracking and adhering to application and reporting deadlines; collaborating with internal divisions to obtain subject matter expertise (SME); collaborating with external agencies on processes, requirements, and project information; gathering pertinent project information from project managers to develop applications and meet reporting requirements.

Assist in the daily management of the District's project management software including; review of project information and follow up with project managers if needed; addressing content-related questions and filtering technical questions to the IT department; tracking user feedback and retaining an "issues" log.

Participates in budget development and administration activities for assigned area of responsibility; analyzes proposed capital, operating, and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions; prepares financial forecasts; tracks and monitors expenditures vs. budgets, and expenditures vs. funding restrictions and reporting requirements.

Participates in procurement and contract administration activities for assigned area of responsibility; assists in development of technical specifications, scope(s) of work, and required documentation for procurement activities and grant funding applications, assuring District procurement policies and procedures, as well as source of funding policies and requirements, are followed; participates in research and evaluation of proposed contractual obligations and agreements; assists or leads in contract administration; monitors compliance with applicable contractual agreements.

Provides administrative support to Division/Department staff; participates in and provides staff support for a variety of committees, boards, and commissions; prepares and presents staff reports, presentations and other correspondence as appropriate and necessary.

Manages and coordinates assigned functions or projects; participates in the development and implementation of goals, objectives, and priorities for assigned functions or programs; recommends and implements resulting policies and procedures; assists, creates, and modifies policy and procedural manuals and guidelines.

Coordinates, implements, and monitors special projects within assigned area of responsibility; performs complex research and analysis of new programs, services, policies, and procedures; prepares and presents reports.

Prepares and presents comprehensive technical, administrative, and financial analytical and statistical reports for Division/Department activities that present and interpret data, identify alternatives, and present and justify conclusions, forecasts, and recommendations based on data summaries and other findings.

Coordinates and collaborates with departments, divisions and outside agencies; serves as a liaison with public and private organizations; provides information and serves as a resource. Performs other related duties as assigned.

QUALIFICATIONS:

Education/Experience Bachelor's Degree in business administration, public administration, finance, or a related field.

Minimum of five (5) years of directly relevant experience, preferably in the public sector, transportation, engineering or construction industry.

A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered.

Certificates/Licenses and Special Requirements Possess and maintain a California driver's license, Class C, and a satisfactory driving record for the last five years.

Maintain compliance with the District's policy regarding Conflict of Interest and Ethics.

General Requirements

Strong knowledge of principles and practices of business administration, management analysis, organization, budget, contracts, and communications.

Experience with state and federal grant funding programs related to transit and transportation is highly desirable.

Ability to work effectively under pressure and prioritize and organize work flow so as to deliver high-quality products within established deadlines.

Exceptional relationship-building skills to deal effectively with individuals at all levels of responsibility and authority, and a variety of constituent groups including management, agencies, and vendors.

Excellent interpersonal skills, with an emphasis on strong written and oral communication skills, to achieve successful results working closely with internal and external customers.

Ability to analyze routine and non-routine financial and business situations, scenarios, and proposals and solve problems and present alternatives.

Demonstrated proficiency with report writing and presentation development.

Demonstrated above-average proficiency in computer software programs, particularly the Microsoft Office Suite. Experience with Enterprise Resource Planning (ERP) systems, such as JD Edwards. Experience with Microsoft Project is a plus.

Application Information: All applicants must complete and submit an online application at www.gonctd.com/careers. A job offer is contingent upon the successful completion of a pre-employment drug screen and background check. Salary based upon experience, not to exceed midpoint of stated range. NCTD is an Equal Opportunity Employer.

Transit Job Listing - Management Analyst - Strategic Planning