Transit Systems 2019-05-15 2019-06-19

Deputy Executive Director - Transportation & Maintenance

Company: Sound Transit View more listings
Location: Seattle, Washington
Job Status: Full-time
Job ID: 113328
Website: https://recruiting.ultipro.com/SOU1036SOUND/JobBoard/dcc5dbea-875e-4cd1-bfd2-8e046cecc54f/OpportunityDetail?opportunityId=899ac438-8ea7-4597-99a5-6792711d79d1

General Purpose
The Deputy Executive Director provides strategic leadership to the Transportation & Maintenance Division operations, services and functions; and integrates initiatives with other divisions/departments in support of department and agency goals. In addition to managing the public transit programs, the Deputy Executive Director collaborates with other division leaders across the Operations department, along with other agency departments/divisions and outside agencies. Within this fast-paced, rapidly changing environment, strong leadership, decision-making, and communication skills are essential to be successful in this role. As an executive leader, experience working with C-level executives, key stakeholders, contractors, and elected officials is required.

The Deputy Executive Director works under direction from the Operations Executive Director and will serve as acting Operations Executive Director when required.

ESSENTIAL FUNCTIONS:

  • Provides strategic leadership and vision to the Operations Department directors/managers and staff ensuring all public transit programs are performing up to department and Agency standards for the public transit programs and their facilities in order to exceed customer expectations.

  • Plans, directs, coordinates, reviews, and evaluates the work of assigned staff. Selects, coaches, develops, trains, and motivates staff. Manages employee relations and implements or recommends corrective actions when necessary all while promoting a positive work environment.
  • Participates in labor relation activities and collective bargaining agreement negotiations.

  • Monitors compliance with identifying division objectives and work scope commitments focusing on department and division goals and tracking the performance of the division.

  • Ensures the safe and efficient operation of service by overseeing the development of safety, emergency program plans, exercises, audits, and training.

  • Provides assistance to the Operations Executive Director and participates in the development of risks and strategies, mitigation impact of issues that affect operation and making decisions by taking action regarding the administration and management of short and long term transit service plans.

  • Recommends appropriate service and staffing levels for assigned divisions, programs and functional areas allocating resources accordingly.

  • Oversees the administration and management of assigned contracts involving public and private contractors to include contract negotiations, terms and conditions, and budget performance. Maintains partnerships and ensures compliance and accountability providing direction to contractors and ensures agreed upon services are completed within the scope, schedule and budget ensuring that all objectives are successfully met.

  • Provides effective strategic management and direction to support Agency, department, and division goals and objectives. Participates in the development and implementation of department goals, objectives, priorities, strategies and action plans for each assigned division and translates them into operational objectives and practical action plans. Provides strategic level advice regarding major policy and problem solving issues.

  • Ensures Operations Executive Director is advised of the need to apprise the Agency Board of Directors of relevant policy issues and that direction is sought.

  • Develops, administers, maintains, and oversees the annual budgets for the division and makes recommendations and forecasts for future funds needed for staffing, equipment, materials, and supplies. Reviews and approves department expenditures and implements adjustments. Directs the preparation and administration of capital budgets for divisions that align with organizational work plans and objectives and prepares or approves budget presentations in order to make presentations to decision makers to gain approval for procurements.

  • Provides support to the Operations Executive Director and others on matters as directed and serves as staff on a variety of boards, commissions, and committees. Maintains awareness of new trends and developments in the field related to area of assignment and incorporates new developments as appropriate.

  • Ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.

  • Ensures all employees to integrate sustainability into everyday business practices.

  • Other duties as assigned.


MINIMUM QUALIFICATIONS:

Education and Experience:
Bachelor’s Degree in business administration, public administration, engineering, or closely related field and eight years of experience in managing and directing transit operations and maintenance for large complex programs/organization that includes four years of staff supervisory, budgetary, and management responsibility, preferably in a transit/transportation related environment with multiple facility/office locations; OR an equivalent combination of education and experience. Advanced degree preferred.

Required Licenses or Certifications:
  • Valid state driver’s license.

  • May be required to obtain National Incident Management System (NIMS) 100 & 700 certification from the Federal Emergency Management Agency and Rail Safety Certification.


Required Knowledge of:
  • Bus, commuter rail, light rail operations, and maintenance characteristics, services, and activities.

  • Technology and best practices in public transportation (service delivery).

  • Principles and practices of all modes of bus and rail safety and application of principles of transit safety and security.

  • Principles and practices of fleet maintenance and fleet planning.

  • Development of technical specifications for vehicles and associated equipment.

  • All modes of route and schedule planning.

  • Federal Transit Administration (FTA) programs and reporting requirements.

  • Principles of risk assessment and strategic planning.

  • Conceptualizing, influencing, developing, and administering goals, objectives, guidelines, and procedures for the division.

  • Principles and practices of program development and administration.

  • Contract procurement strategies and management principles.

  • Policy and procedure development.

  • Pertinent federal, state, and local laws, codes, and regulations as they apply to transit operations.

  • Principles of collective bargaining, labor contract development, and negotiating strategy in public sector setting.

  • Principles of financial management (expenditure tracking, variance identification, revenue tracking).

  • Advanced principles and practices of governmental budget preparation and administration.

  • Principles of supervision, training, and performance evaluation.

  • Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, Agency officials, community groups, and the general public.

  • Federal transit administration (FTA) capital grant procurement procedures.

  • National Transit Database reporting.

  • Applying advanced principles and practices of leading, coaching, and mentoring staff.

  • Critical and strategic problem solving and complaint resolution.

  • Preparing and analyzing complex data and comprehensive reports.

  • Effective oral and written communication.

  • Presentation development and public speaking skills.

  • Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.


Physical Demands / Work Environment:
  • Work is performed in a standard office environment.

  • Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 50 pounds; may occasionally be exposed to dangerous machinery, extreme weather conditions, and hazardous chemicals when conducting site visits and working in the field.

  • The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.


Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.

Transit Job Listing - Deputy Executive Director - Transportation & Maintenance