Transit Systems 2018-09-10 2018-10-04

Transit Administrative Officer

Company: City of Norwalk View more listings
Location: Norwalk, California
Job Status: Full-time
Job ID: 107133


Under the policy direction of the Executive Director of Regional Transportation, the Transit Administrative Officer is responsible for the overall direction and administration of all functional areas and activities related to development of departmental enterprise fund & budget including: financial accounting and reporting; federal, state and local grants; strategic planning; contracting and procurement; Customer Administrative Services; performs related duties as required.


This is a single incumbent class which is responsible for all financial planning, forecasting; estimates and monitoring financial conditions of the Transportation enterprise fund; insures effective management of capital and operating grant funds in compliance with all federal, state and local regulations; plans, directs and oversees contracts and procurement activities; monitoring and preparation of analysis for regulatory proposals; and oversees customer services sales of fare media, permit parking sales and employee commuter benefits. Directly and indirectly supervises all staff assigned to the administrative division of the Department of Transportation and acts for and represents the Executive Director in specified areas. The incumbent serves as a member of the City's mid-management group.


Essential duties include, but are not limited to the following:

Plans, directs, and coordinates the functions of subordinate staff regarding the following areas and responsibilities: Financial Planning; Budget Development and Administration; Revenue Collection; Financial Control; Capital / Operating Grants; Financial Reporting and Accounting; Contract Compliance; Contract Administration and Management; Inter-governmental Relations. Directs the development and implementation of departmental goals, strategic plans, policies, procedures and work standards; confers and negotiates with local, regional, state and federal agencies regarding applicable regulations, legislation, and policies. Confers and negotiates with City administrative officials, City Attorney, public representatives, and others regarding issues related to fiscal and planning activities. Develops new programs, projects and plans in coordination with Transit Department goals and objectives. Directs and oversees the development of scopes of work, selection, negotiation and management of Third Party Cooperative Agreements. Ensures compliance with DBE and FTA Title VI programs. Monitors capital and operating budgets, ensuring adherence to agency policies and procedures. Keeps abreast of the latest developments in the field of Planning and Programming capital and operating funds in order to incorporate best practices techniques relative to active strategic goals within adopted budgets. Supervises subordinate staff; evaluates work; hires and trains; counsels and disciplines staff. Performs additional duties and responsibilities as required.


Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary. Example combinations include: Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration, or related field AND four (4) years of increasingly responsible experience in a professional capacity in municipal/public transportation including the functions of grants administration, budget development, financial reporting; including at least three (3) years supervisory experience. Depending upon assignment, possession of or ability to obtain an appropriate California driver's license, and a satisfactory driving record, may be required.

Knowledge, Skills, and Abilities

Knowledge of budget development, implementation and administration including financial reporting; general knowledge of contracting and procurement; familiarity with federal, state and local grants including legislative advocacy; general knowledge of contract administration and management; ability to supervise, evaluate and assign work to subordinate employees; ability to develop departmental policies and procedures; ability to communicate effectively with City administrative officials, City Attorney, and public representatives and other transit industry representatives; familiarity with federal, state, regional and local transit industry standards and guidelines; ability to develop and implement strategic plans, goals and objectives.

The ideal candidate will possess a professional history that demonstrates the following knowledge, attributes, and qualities:

• Responsible for strategic management of administrative services for the Department of Transportation including municipal financial accounting, budget, grant administration, audits, procurement, and contracts.

• Establish and maintain appropriate financial controls and accountabilities to ensure overall financial capacity of the department's enterprise fund (capital and operating budgets).

• Will have a keen understanding and knowledge of federal, state, and regional grant requirements and reporting in keeping with maintaining accurate records to ensure compliance with regulatory requirements.

• Will be a collaborative leader and possess effective written and verbal communication skills.


Apply online at Employment application must be completed. Resumes will not be accepted in lieu of a City application. Faxed materials or postmarks will not be accepted. Following the closing date, applications will be screened in relation to the criteria outlined in the job announcement. Candidates with qualifications that best relate to the position will be invited to participate in the selection process. Possession of the minimum qualifications does not ensure continuation in the selection process. The selection process will include an oral interview and other testing processes designed to predict successful job performance. The City provides preference to military veterans under consideration for initial employment. To claim veteran's preference an applicant must submit their most recent DD214 form. An eligible veteran is one who has served in the United States armed forces and who has received an honorable discharge. Reasonable accommodations for applicants with disabilities may be requested by calling the Department of Human Resources at least three (3) business days prior to the scheduled examination/interview date. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The City of Norwalk, in compliance with all applicable Federal and State laws, does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability, sex, or sexual orientation in its employment actions, policies, procedures or practices.

Transit Job Listing - Transit Administrative Officer