Transit Systems 2018-09-06 2018-10-11

Director of Procurement

Company: Omnitrans View more listings
Location: San Bernardino, California
Job Status: Full-time
Job ID: 107021
Website: http://www.omnitrans.org

OMNITRANS is the southern California-based public transit agency serving the San Bernardino Valley, providing safe, reliable, affordable, friendly and environmentally responsible transportation. Omnitrans currently operates local and express bus routes as well as sbX rapid bus transit service, OmniGo hometown shuttle service, and Access, a paratransit service for the disabled. View Omnitrans Quick Facts, or review Omnitrans Publications.

Established in 1976 through a joint powers agreement, Omnitrans has an employee base of 650 and a fleet size of 189 vehicles. Carries approximately 16 million passengers each year throughout its 480-square mile service area, covering 15 cities and portions of the unincorporated areas of San Bernardino County, operated with 40-foot buses and 30-foot buses; deluxe 60-foot articulated CNG vehicles with onboard WiFi, power outlets and bike racks; circulator service; curb-to-curb; special transportation; travel training program of volunteer drivers and finally the Redlands Passenger Rail Project, a nine mile rail project will provide true transportation choice and is projected to begin in 2020. Operated by Omnitrans. Major destinations within the Omnitrans service area include transportation centers, medical centers, educational facilities, shopping malls, business parks, and community centers.

Cities within 15 miles of OMNITRANS include: Colton, Loma Linda, Rialto, Highland, Grand Terrace, Bloomington Redlands, Fontana, Riverside, Yucaipa, Glen Avon, to name a few. Other major cities near Omnitrans include: Anaheim, Santa Ana, Los Angeles, and more. Take Metrolink from Irvine and get to the office in just under an hour!

DIRECTOR OF PROCUREMENT

Reporting to the Chief Executive Officer, the Director of Procurement is primarily responsible for performing tasks in the following areas: Program, Policy, and Procedure Review, Analysis, and Support; Project Oversight and Management; Supervisor / Administrative; Department Administration; Information Tracking, Data Analysis, and Recording; and Public Information Services.

DUTIES AND RESPONSBILITIES include the following. Other duties may be assigned.

Program, Policy and Procedure Review, Analysis and Support

  • Coordinate the bidding and solicitation process for procurements and contracts. Prepare, coordinate, assemble, review, and edit RFP/bid documents for construction, procurement, and professional service contracts to insure accuracy of contents and that all legal, governmental funding, and Agency requirements are met.

  • Analyze bids and proposals for compliance with contract codes, Federal and State regulations, and District procurement policies.

  • Prepare a variety of complex written materials for contract bidding, Board approval, and contract correspondence.

  • Administer the Agency’s Disadvantaged Business Enterprise (DBE) program. Monitor Agency procurement practices for compliance to DBE regulations to ensure that DBEs are provided bidding opportunities and technical assistance. Verify status and maintain a registry of DBEs. Assist qualified business enterprises in obtaining DBE certification.

  • Monitor and enforce Federal and State Prevailing Wage requirements for construction and maintenance contracts. Administer the District's pre-qualification policy for construction and procurement contracts.

  • Responsible for the Agency’s procurement standards and compliance of local, state and federal procurement regulations. Coordinates with other departments their procurement needs in accordance with management plans, goals and objectives, operations plan, etc. Reviews and interprets procurement policies and procedures.

Project Oversight and Management
  • Determine appropriate solicitation strategy for specific procurements.

  • Establish procurement schedule for acquiring required approvals, preparing bid documents, setting bid period, receipt and analysis of bids, and contract award.

  • Establish milestones and schedule for completing annual DBE goal setting, methodology, and FTA quarterly utilization reports.

  • Conduct internal audit of department procurement activities to verify conformance with policies and procedures; confirm compliance in preparation for external audits and reviews by funding agencies.

Attends meetings and prepares correspondence
  • Directs the work of the department by providing advice on procurement standards, procedures and requirements. Monitors on a scale the safety performance including rules and regulations compliance and corrective action.

Contract Administrative Responsibilities
  • Establish contract administration department organizational structure, goals and objectives, and delegation of duties and responsibilities. Identify contract administration department needs for training, equipment, work space, and participate in development of budget for section.

  • Conduct and participate in division and department staff meetings. Write or participate in the development of Policy and Procedures Manual for the Procurement Division.

  • Represent division and department in project coordination with other District divisions and outside agencies. Represent department during audits related to procurement, DBE, and prevailing wage activities.

Information Tracking, Data Analysis, and Recording
  • Oversee maintenance and data entry of department database. Maintain data and statistics of activity related to departments’ procurement activities, DBE utilization, and contract compliance.

  • Prepare quarterly DBE utilization reports for submittal to FTA; Annual Overall DBE Goal Setting and Methodology report for Board approval and submittal to FTA and Caltrans; analyze DBE utilization statistics for trends for purposes of proposing annual goals and setting project-specific DBE goals.

  • Oversee maintenance and data entry in Ellipse Contract Module related to department procurement actives. Make procurement project staff assignments. Public Information and Outreach Services

  • Prepare and distribute the DBE annual goal setting document to local business chambers, business associations, and minority and women organizations in accordance with the DBE regulations. Provide interested parties information related to the Agency’s DBE Program and opportunities to comment on the DBE Program; schedule a Board item to allow public review of annual DBE goal setting proposals.

  • Provide technical assistance to vendors participating in the Agency’s procurements; assist vendors in understanding Federal, State, and Agency requirements; assist vendors to submit complete and responsive bids. Provide technical assistance to vendors seeking information on how to become certified as a DBE.

  • Provide technical assistance to vendors seeking information on how to comply with DBE requirements in order to meet DBE goals, meet good faith efforts, and be a responsive bidder. Provide technical assistance to vendors seeking information on how to identify DBEs ready willing and able to participate on bids.

  • Provide technical assistance to vendors seeking information on how to comply with prevailing wage requirements for bidding purposes and how to comply with existing Agency contracts.

SUPERVISORY AND ADMINISTRATIVE RESPONSIBILITIES
  • Directly supervises subordinate managers who supervise employees in the Department.

  • Is responsible in accordance with the organization’s policies and applicable laws.

  • Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Bachelor’s degree (B.A.) from a four-year college or university and five to seven years of experience and or training; or any equivalent combination of education and experience

LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

COMPUTER SKILLS
Must be familiar with current business operating systems, software and programs.

REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions for this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

TO APPLY, please click on this link http://www.daphneleblanc.net/hotjobs.htm to view the complete position description and to submit your resume and letter of interest for consideration. Resumes received by September 20, 2018 will receive first consideration. Open until filled.

Confidential inquiries are encouraged and should be directed to: Daphne Le Blanc, Principal/CEO - TALENT SEARCH CONSULTANTS LLC 818.399.5787 transearch@aol.com

Transit Job Listing - Director of Procurement