Maintenance of Way Supervisor

DEFINITION
Under the general direction of the Maintenance of Way Manager, the Maintenance of Way Supervisor performs at an advanced level in supervising maintenance activities within the railroad right-of-way (ROW) enabling safe and efficient movement of trains along the San Diego and Escondido Subdivisions.

The Maintenance of Way Supervisor ensures the railroad Maintenance of Way (MOW) maintenance activities support safe and efficient rail operations and are in compliance with the specifications and regulations of the Federal Transit Administration (FTA), the Federal Railroad Administration (FRA), the California Public Utilities Commission (CPUC), and other regulatory and governing agencies.

Distinguishing Characteristics
This position is distinguished by its responsibility for planning, supervising, monitoring, auditing, and reporting on employees and contractors engaged in ROW maintenance, repair, or construction. S/he is responsible for supervising daily maintenance and repair activities, including the supervision of employees and contractors assigned to perform these functions.

The incumbent must demonstrate foresight and mature judgment in planning, organizing, and coordinating maintenance work, which may require interaction among multiple divisions/departments within the District, municipalities, the County of San Diego, external agencies, and consultants. This position is designated as Safety-Sensitive under NCTD authority (non-DOT) and will participate in a random testing pool under those guidelines. This position is designated as “at-will” in accordance with the NCTD Employee Handbook.

Supervision Received and Exercised
This position reports to the Maintenance of Way Manager and works under his/her general direction with guidance for assigned work. This position will supervise the work of contractors and subordinate staff. Further, this position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted.

Working Conditions
Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultant’s facilities, and other locations as required. Job duties may require work beyond normal office hours for emergency callouts, evenings, holidays, and weekends.

EXAMPLES OF DUTIES

Essential Functions
Duties may include, but are not limited to the following:

• Plans and supervises maintenance operation activities, provides service quality, and ensures compliance with regulatory requirements, and safety management system principles.
• Plans, develops, and schedules work that supports the maintenance of the ROW and related equipment for NCTD operations.
• Monitors and inspects the ROW, maintenance facility and maintenance equipment to evaluate service quality and compliance with NCTD policies, procedures, and regulatory requirements.
• Monitors and reports on ROW maintenance and contractor compliance.
• Monitors contractor compliance with contract agreements, NCTD Maintenance of Way Plan, and applicable governing agency regulations.
• Recommends updates and changes to policies and procedures for areas of responsibilities.
• Pursues resolution and correction of ROW maintenance deficiencies, including management of projects, as needed.
• Coordinate and communicate with member and government agencies, municipalities, and members of the public to ensure that ROW issues and concerns are properly addressed.
• Document and communicate regular status updates relative to ROW maintenance, including any deficiencies, or as otherwise indicated based on circumstances.
• Prepares monthly maintenance compliance reports.
• Manage corrective actions through to completion using IndustrySafe Database.
• Reviews work order and maintenance management information systems.
• Investigates complaints regarding unsafe or hazardous conditions.
• Investigates independently, or as part of a team, reportable collisions, derailments, and other accidents.
• Uses inspection findings and other information as basis for recommendations of MOW capital improvement program.
• Assists in the development of work plans and checklists.
• Assists in the development of procedures and maintenance plans to ensure safe practices and consistency with industry standards.
• Prepares audit processes and findings report. Supports the management of ongoing audit processes to reflect evolving best practices and regulatory trends.
• Prepares for and participates in FRA, CPUC, FTA, and NCTD audits.
• Maintain up-to-date knowledge of applicable Federal, State, and local, rail/transit industry regulations, rules, standards and accepted best practices to assure ongoing NCTD awareness and familiarity with all regulatory issues.
• Responds to calls 24 hours a day, 7 days a week.
• Perform other related duties as assigned.

QUALIFICATIONS

Experience/Education

• Bachelor's Degree in related field is desired.
• Minimum five (5) years directly relevant experience in rail system (private or public sector) required, as per below:
  • Knowledge of ROW maintenance principles, including track safety standards 49 CFR Part 213 Subpart A to F Class of Track 1-5.
  • Experience with comprehensive preventive maintenance practices, policies and procedures.
  • Knowledge of federal and state regulations and inspection timing regulations, and APTA safety standards as they pertain to rail ROW equipment.
  • Familiarity with additional support systems (wayside communication equipment).
  • Knowledge of material management maintenance systems.
  • Minimum of two (2) years of supervisory experience.

A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered.

Certificates/Licenses

• Possession of and the ability to maintain a California driver’s license, Class C, with less than 6 points in the prior 36 month period and no DUI’s in the prior 7 year period..
• Must be able to successfully complete Roadway Worker Protection, GCOR, and Territory Qualified training on NCTD owned railroad properties.
• Maintain compliance with the District’s policy regarding Conflict of Interest and Ethics.
• Must be able to qualify and maintain annual access to Marine Corp Base Camp Pendleton.

General Requirements

• Knowledge and application of methods, materials, tools, practices, occupational hazards, and safety precautions used in the maintenance and repair of the railroad ROW.
• Ability to understand and implement FTA standards on transit asset management and state of good repair.
• Understanding of relationship of financial investments and expected equipment outcome based on life cycle analysis.
• Ability to analyze preventive maintenance scheduling activities to determine and recommend improvements based on industry best practices.
• Ability to schedule repairs, refurbishments, and replacement of equipment and systems based on life cycle analysis, while creating minimum impact on transit operations.
• Ability to understand, apply, and implement administrative policies, practices, and procedures.
• Ability to plan, supervise, and coordinate a MOW operations program.
• Ability to work independently in identifying the need for and developing proposed changes to operating practices.
• Understand budgetary needs and monitor expenditures.
• Proficient communication skills, including both orally and in writing.
• Ability to establish and maintain cooperative relationships with those contacted in the course of work, including outside contractors.
• Familiarity with pertinent code and regulatory requirements of agencies such as the FTA, FRA, CPUC, OSHA, EPA, and California Code of Regulations.
• Ability to create and maintain good working relationships through effective communication and teambuilding skills.
• Familiarity with office procedures and the maintenance of records.
• Ability to manage and maintain simultaneous, transitional, and emerging priorities.
• Proficiency in computer software programs including the Microsoft Office Suite.

Physical Requirements
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment, and lift equipment up to 25 pounds on a daily basis. The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between District locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right-of-way. The employee may be subject to fumes, odors, dusts, gases, and chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand.

Machines / Tools / Equipment

• Ability to operate a personal computer and Microsoft Office Suite programs.
• Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone.
• Able to operate two -way radios.
• Ability to carry and operate a mobile on-call device.

Salary: $86,220.78 - $145,083.33 Annually

Closing Date: Sept. 27, 2024, 12:00 a.m.

All applications must be submitted online at www.gonctd.com/careers.

NCTD is an EEO Employer.