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DIVISION: Fiscal Management
REPORTS TO: Director of Management and Budget

GENERAL DESCRIPTION OF WORK:
Prepares VIA’s annual departmental operating budgets that support annual and short-term goals, objectives, performance metrics. Works with departments to set and monitor goals, objectives and performance metrics that tie to VIA vision, mission and strategic plan. Conducts analysis for special projects including developing the business case for innovation projects. Oversees the work of staff.

The expected outcome is to enhance system efficiency, effectiveness and quality of service in order to meet VIA’s vision, mission, goals and objectives.

ESSENTIAL FUNCTIONS:

• Oversees the work of Senior Financial Analysts, Budgets Analyst, and Records Management Officer.

• Performs specialized technical work of considerable complexity and responsibility requiring a considerable amount of knowledge and expertise in the area of Fiscal Management. Requires occasional supervision while working toward definite objectives using a wide range of procedures. Plans and arranges own work, only referring unusual matters to supervisors.

• Provides supervision and technical assistance for areas including Budgeting, Grants Administration, Financial Reporting and Analysis, and Records Management Program.

• Oversees the work of the Senior Financial Analyst.

• Assists Director of Management and Budget in the formulation of division operating expense. Assembles division budgets into the annual operating budget package for Board adoption. Responsible for reporting monthly budget performance reports, and responsible for preparing key sections of the Quarterly Financial Report.

• Works with departments to provide project-level budget and expense detail to monitor progress.

• Evaluates operating needs and develops recommendations on proposed departmental operating projects.

• Assists in administration of the investment program

• Oversees the administration of VIA’s fuel hedging program and handles related monthly hedge settlements and reporting requirements.

• Performs/supervises work on special projects and/or studies for VIA upper management, including analyses relating to various Board of Trustee requests.

• Performs analytical work to examine and analyze innovative strategies and programs for potential application.

• Assists Fiscal Management Division in preparing various analyses, graphs, and charts for financial reports.

• Oversees annual National Transit Database reporting.

• Works with sponsoring VIA divisions and Vice Presidents to identify project implementation problems; makes recommendations to de-obligate or reprogram grant funds as appropriate.

• Performs internal audit of expenditures for appropriateness of account code and amount.

• Submits all required documents for annual audit.

• Prepares the Comprehensive Annual Financial Report (CAFR) and Operating Budget document. Submits both documents to the Government Finance Officers Association (GFOA) award committee for review.

• Serves as VIA’s liaison with the Federal Transit Administration (FTA) for communicating/resolving various matters relating to grants administration and federally-funded property dispositions, and handles various triennial review requests.

• Complies with all FTA reporting rules and requirements.

• Handles billings and reconciliations for disaster relief operations (federal, state and local).

This job description excludes marginal functions that are incidental to performing the job. Other duties may exist.

EDUCATION AND EXPERIENCE:
Bachelor's Degree in Engineering, Economics, Business, or related analytical field. Working knowledge of Accounting. Preferred transit agency budget and analytical experience.

ADDITIONAL REQUIREMENTS:

• Requires the knowledge and ability to apply accounting theory and practice to budget and analytical work.

• Knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) statements, theories, and practices.

• Knowledge of Governmental Finance Officers Association (GFOA) practices and principles.

• Must become thoroughly familiar with applicable sections of pertinent legislation such as OMB Uniform Guidance 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards)

• Thorough knowledge of public budgeting.

• Ability to work independently using analytical skills, initiative and good judgment.

• Ability to organize and present clearly oral and written reports.

• Ability to communicate well to successfully coordinate the budgeting process and handle other responsibilities.

• Ability to use spreadsheet, graphing and presentation software.

• Ability to supervise the work of clerical and technical subordinates in a variety of situations.

• Ability to lead groups of Vice Presidents, managers, and other VIA employees to attainment of stated goals in conjunction with budget process.

• Ability to maintain confidentiality of highly sensitive information such as employee pay rates and budget data.

• Must be able to maintain good work attendance.

• Must support VIA’s EEO and Diversity Program.

PHYSICAL REQUIREMENTS:
Physical ability required to be mobile, bend, stoop, reach and move objects weighing 5-25 pounds such as files, supplies, equipment and large heavy reference manuals and books.

WORK ENVIRONMENT:

• Work involves deadlines and multiple priorities.

• Works within normal office environment.

For immediate consideration, please forward your resume to Yolanda Gonzalez at [email protected]