DIVISION: Fiscal Management
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REPORTS TO: Director of Management and Budget
GENERAL DESCRIPTION OF WORK:
Prepares VIA’s annual departmental capital budgets working with VIA departments to justify and project capital expenses consistent with VIA vision, mission and strategic plan. Reviews, analyzes and makes recommendations on budgeting issues facing VIA for consideration by senior management and the Board of Trustees. Performs grants administration. Conducts analysis for special projects including developing the business case for innovation projects. Oversees the work of staff.
The expected outcome is to enhance system efficiency, effectiveness and quality of service in order to meet VIA’s vision, mission, goals and objectives.
- Oversees the work of Financial/Grants Analysts and the Grant Coordinator.
- Coordinates and oversees the preparation of VIA’s capital expense budgets. Assembles division budgets into the annual capital budget package for Board adoption. Responsible for reporting monthly budget performance reports, and responsible for preparing key sections of the Quarterly Financial Report.
- Develops the Five-year Capital Plan
- Monitors activities and expenditures of capital budget by department to ensure conformance with budgetary guidelines and departmental goals.
- Works with departments to provide project-level budget and expense detail to monitor progress.
- Reviews and evaluates capital expenditure requests, maintains related funding plan by project, and ensures that related is complete and accurate.
- Evaluates capital needs and develops recommendations on proposed departmental capital projects.
- Coordinates development of the annual Transportation Improvement Plan (TIP), and submits this to the MPO.
- Performs/supervises work on special projects and/or studies for VIA upper management, including analyses relating to various Board of Trustee requests.
- Performs analytical work to examine and analyze innovative strategies and programs for potential application.
- Prepares monthly capital spending and grant status reports.
- Assists Fiscal Management Division in preparing various analyses, graphs, and charts for financial reports.
- Organize and supervises the federal grant program including grant application, approval, implementation, revisions, amendments, reporting, and close-out.
- Responsible for draw downs in the Federal Transit Administration’s (FTA) ECHO system.
- Performs specialized technical work of considerable complexity and responsibility requiring a considerable amount of knowledge and expertise in the area of Fiscal Management. Requires occasional supervision while working toward definite objectives using a wide range of procedures. Plans and arranges own work, only referring unusual matters to supervisors.
- Provides supervision and technical assistance for areas including Budgeting, Grants Administration, Financial Reporting and Analysis, and Records Management Program.
- Oversees the work of the Senior Financial Analyst.
- Works with sponsoring VIA divisions and Vice Presidents to identify project implementation problems; makes recommendations to de-obligate or reprogram grant funds as appropriate.
- Complies with all FTA reporting rules and requirements
- Performs internal audit of expenditures for appropriateness of account code and amount.
- Submits all required documents for annual audit.
The job description excludes functions incidental to performing the job. Other duties may exist.
EDUCATION AND EXPERIENCE:
Bachelor's Degree in Engineering, or Master of Business Administration, or related field with working knowledge of accounting/finance.
- Requires the knowledge and ability to apply accounting theory and practice to budget and analytical work.
- Knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) statements, theories, and practices.
- Knowledge of Governmental Finance Officers Association (GFOA) practices and principles.
- Must be familiar with applicable sections of pertinent legislation such as OMB Uniform Guidance 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards).
- Thorough knowledge of public budgeting.
- Ability to work independently using analytical skills, initiative and good judgment.
- Ability to organize and present clearly oral and written reports.
- Ability to communicate well to successfully coordinate the budgeting process and handle other responsibilities.
- Ability to use spreadsheet, graphing and presentation software.
- Ability to supervise the work of clerical and technical subordinates in a variety of situations.
- Ability to lead groups of Vice Presidents, managers, and other VIA employees to attainment of stated goals in conjunction with budget process.
- Ability to maintain confidentiality of highly sensitive information such as employee pay rates and budget data.
- Must be able to maintain good work attendance.
- Must support VIA’s EEO and Diversity Program.
Physical ability required to be mobile, bend, stoop, reach and move objects weighing 5-25 pounds such as files, supplies, equipment and large heavy reference manuals and books.
- Work involves deadlines and multiple priorities.
- Works within normal office environment.
For immediate consideration, please forward your resume to Yolanda Gonzalez at firstname.lastname@example.org